Job Description

Job Title: Accounts Payable Processor

Job Location: Menomonee Falls, WI

Job Duration: 3 months+

Shift : Monday - Friday 7:30 AM to 4:00 PM (no weekends)

Job Descriptions:

· Compiles and reviews accounts payable documents and prepares document batches for processing for timely payment of invoices; responds to employee and vendor inquiries.

· Compiles and reviews accounts payable documents according to established procedures.

· Matches invoices receiving reports purchase orders and compares price and quantity information.

· Identifies any discrepancies and takes appropriate action.

· Matches suppliers credit memos with hospital debit memos and investigates and resolves any identified discrepancies.

· Verifies and records appropriate cost center and distribution (expense) account numbers on invoices.

· Secure authorization for invoices without purchase orders with various department heads.

· Maintain record of and follow up on open invoices sent out for approval within allotted period to prevent late/nonpayment of invoices due.

· Prepares accounts payable documents for data processing in accordance to our policies and procedures.

· Enters payable data into the AP system using best practice and approved process flows.

· Files invoices in payment files timely. Processes weekly check runs in accordance with established procedures including matching to backup documenting/correcting errors as trained audits payment file after each check run and places all check files and copies in the retention boxes weekly.

· Receives and answers inquiries from hospital employees’ vendors auditors and supervisor regarding purchase orders invoice data accounts payable checks and related matters both timely and professionally.

· Reconciles vendors statements of account on weekly basis.

· Maintain file with comments regarding actions taken or needed.

· Files statements in a central location. Processes invoices accurately to prevent voids and duplicate payments. Processes invoices productively measured by the department benchmarks.

· Ranges are high medium and low.

Skills:

· Knowledge of mainframe computer processing - Required One or more years of accounts payable experience - Highly desired: 1 Years

· Required

· Audits

· Documenting

· Invoice

· Invoices

· Accounts payable

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