Job Description

JOB TITLE: Construction Contract Administrator

REPORTS TO: Controller

RESPONSIBILITIES:

• Manages contracts and subcontracts for Construction Department of the corporation.
• Prepares Subcontractor Agreements.
• Processes all contract paperwork for awarded bids, from start of project through completion.
• Orders Performance/Labor and Material Payment Bonds and Certificates of Insurance.
• Reviews subcontract agreements and insurance for accuracy to correspond with the contract documents.
• Submits M-WBE Utilization plans as required by contract.
• Attends preconstruction meetings for the overview of the job to understand contract requirements as well as billing and payment cycles, and how pay applications should be submitted.
• Manages the submission/approval of subcontractor by various entities when necessary.
• Administers the processing of subcontractor invoices including the preparation of weekly report of subs to be paid for the Accounts Payable Manager based on Villager’s receipt of payment from Owner and receipt of all subcontractor required documentation for compliance.
• Responds to subcontractor inquiries
• Handles all billings and collections for Construction Department
• Works with construction department regarding invoice approval requirements, timely submissions, etc.
• Prepares monthly reports per contract requirements such as AAP33d – EEO Reports (Prime and Subs); M-WBE Utilization Reports and Subcontractor Payment Reports.
• Tracks weekly subcontractor certified payroll reports to maintain contract compliance.
• Monitors EEO / M-WBE project goal requirements and reports to Project Managers weekly
• At project completion, submits final monthly forms, as well as the Consent of Surety, Maintenance Bonds, and various other forms as required by contract for final payment.
• Works with subcontractors at project closeout to confirm all required documentation is submitted.
• Attends bi-weekly Accounts Receivable meeting with Management.
• Recommends changes to current procedures to increase productivity in the department.
• Adheres to systems, procedures and policies according to company guidelines.
• Provides accounting assistance to project managers; responds to financial questions/concerns.
• Performs other tasks as assigned or requested.

QUALIFICATIONS:

• Bachelor’s degree or equivalent combination of education and experience
• Five or more years of Contract Administration experience ideally in a construction company
• Public work experience is required
• Experience with NYS DOT EBO is required
• Experience working with construction ERP software, preferably Timberline
• Strong computer, analytical and problem-solving skills
• Strong interpersonal skills
• Good communication skills for communicating with support personnel and management
• Able to work in a high volume and fast paced environment; must be accurate and precise
• Highly organized with the ability to multi-task

Villager Construction Inc. is an EEO/AA employer. To build a diverse workforce we encourage applications from minorities, women, veterans, and individuals with disabilities.

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