Job Description
Job Title: Executive Assistant and Office Coordinator
Location: Washington, D.C. (In-Person Monday-Thursday, Fridays are remote)
This is a temporary position and we are looking for someone with flexibility to start a position quickly.
We are partnering with a nonprofit, nonpartisan research institution dedicated to strengthening prosperity and human welfare through expert analysis and practical policy solutions.
Position Summary
We are seeking a highly organized and personable Executive Assistant and Office Coordinator to support 3 different Vice Presidents and ensure the smooth daily operations of the Washington, D.C. office. This hybrid role combines high-level executive support with hands-on office coordination and general administrative responsibilities across the organization.
Key Responsibilities
Executive Support
- Manage the EVP’s calendar and scheduling, including coordinating internal and external meetings.
- Support EVP’s workflow by anticipating needs and preparing materials.
- Draft or edit correspondence and assist with follow-up on key projects.
- Assist other senior leaders as needed.
Office Coordination
- Serve as the first point of contact for visitors and maintain a welcoming office environment.
- Oversee office logistics, including ordering supplies, managing vendor relationships, and addressing facilities needs.
- Provide support for hybrid and in-person meetings, including light technology setup and troubleshooting.
Administrative Support
- Coordinate internal scheduling for team meetings, interviews, and events.
- Assist in preparing materials for board meetings and other high-level engagements.
- Support HR and finance teams with administrative tasks, such as expense reporting and onboarding logistics.
- Maintain shared drives, digital filing systems, and project tracking tools.
Qualifications
- At minimum 5+ years of experience in administrative, executive support, or office management roles. Ideally looking for around 10 years of experience.
- Exceptional organizational skills and attention to detail.
- Strong interpersonal and communication skills; able to interact professionally with staff, board members, and external partners.
- Proficiency with productivity tools such as Microsoft Office, Google Workspace, and Zoom; comfort learning new systems.
- Demonstrated ability to maintain confidentiality and exercise discretion.
- A proactive, helpful attitude and the ability to thrive in a collaborative, mission-driven environment.
Job Tags
Temporary work, Monday to Friday,