Job Description

Job Description

Job Description

Description:

The Executive Office Administrator is the voice and face of the Kinsley Group. This individual must possess excellent communication and customer service skills, a solid understanding of administrative processes, and the ability to multitask effectively in a fast-paced environment.

Key Functions:

• Manage high volume of incoming calls, emails, and visitors with professionalism; direct inquiries promptly and accurately.
• Maintain calendars, coordinate meetings and travel (including working with a travel agent for the President’s arrangements), and support reminders for birthdays, milestones, and key events.
• Keep reception and common areas organized; order and restock office, breakroom, and janitorial supplies; handle mail and shipping needs.
• Assist with scheduling and logistics for company-wide events, leadership meetings, and town halls; manage invitations, catering, and meeting space preparation.
• Serves as the primary point of contact for executive-level support needs including complex travel arrangements
• Reconcile expenses, track basic lead and contact data, handle confidential information, and perform general support tasks as needed.
• Assist with managing COIs, especially during peak periods.
• President Support: Occasionally assist with personal errands or tasks as requested.
• Other Duties: Participate in emergency-response protocols and take on additional duties as assigned.
  

Preferred Experience:

• High school diploma or equivalent required; additional education or administrative experience preferred.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Strong organizational skills, attention to detail, and the ability to multitask.
• Professional demeanor and strong sense of discretion.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

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