Job Description
Job Description
Job Description
Position: Bilingual HR/Administrative Assistant (Non-Exempt, Full-time)
Location: Irvine, CA (on-site)
Working Hours: Mon to Fri, 8:30 AM to 5:30 PM (closed weekends and holidays)
Salary: DOE $45K
We are currently seeking a HR/Administrative Assistant for a Japanese Food Service Equipment Distributor. This position will provide an administrative support to ensure efficient operation of office. Goal-oriented and ability to juggle multiple tasks simultaneously.
Essential Job Functions
- Order office supplies including uniforms upon requests
- Troubleshoot with IT, phone or other issues in the office by communicating with multiple vendors
- Coordinate company seasonal events
- Responsible for the renewal of health/commercial insurances, company handbook, travel policy, business licenses, compliance and 401K
- Arrange working visa for employees coming from HQ and facilitate children's school enrollment and residency
- Communicate with HQ to arrange helper requests and make travel arrangements
- Assist Accounting/HR Assistant Manager with new hire and employee resignation process
- Handle car accident claims with insurance companies
- Consult with attorneys regarding lawsuits, travel visas and insurance claims
- Manage vendor relationships, POs, price negotiations and projects
- Maintain computers, laptops and servers with outside IT vendor
- Maintain copy machines, printers, phone systems, landscape and pest controls
- Manage annual/quarterly/monthly maintenance of forklift, air conditioning and company cars Handle terms and pricing for leasing contracts
- Handle mails and other correspondence with HQ in Japan
- Maintain and update employee records
- Assist sales department with trade show preparation and travel upon request
Others
- Performs special projects and other miscellaneous duties as assigned
- Maintain high ethical standards in the work place
- Maintain good communication with management, other staff, and outside contacts.
- Comply with all company policies and procedures
- Assist President, Accounting/HR Assistant Manager and other department as needed
Qualifications
- Must be legally authorized to work in the US
- Fluency in both English and Japanese
- Excellent Microsoft office, power point and excel skills
- An associate's degree or bachelor's degree from an accredited two-year or four-year college or university, or an equivalent combination of education and experience, is preferred.
- Experience in Administrative Assistant/Office Management are preferred, but not required.
Benefits: Medical, Dental, Vision, Life and 401K after 90 days probation period
Visa Support : No
Job Tags
Holiday work, Full time, Seasonal work, Trial period, Visa sponsorship, Work visa, Weekend work,