Job Description

Job Title: Legal Operations Support Specialist (Short-Term)

Duration: Approximately 2 months

Location: On-site (Daily presence required)

Pay Rate: $33–$35/hour

Position Overview:

We are seeking an experienced Legal Operations Support specialist to manage a critical short-term project involving client engagement letters and electronic records organization. This position is essential to assist in a newly integrated merger to streamline processes, ensure timely billing, and improve internal records management.

Responsibilities:

• Prepare and distribute engagement letters to clients, promptly initiating billing processes.
• Accurately process and input signed engagement letters into firm systems.
• Conduct diligent follow-ups with clients to ensure all engagement letters are received, executed, and properly documented.
• Efficiently manage the organization and categorization of electronic records currently stored in a single consolidated file.
• Adhere to established templates and firm guidelines for electronic records management.
• Collaborate closely and regularly with the lead paralegal for guidance, clarification, and management of physical documentation.

Qualifications:

• Minimum of 3–5 years of experience in Legal Operations or as a Paralegal or Legal Administrative Specialist.
• Demonstrated expertise in managing client engagement letters, particularly in a merger or integration context.
• Effective Self-Starter who can effectively pivot between two major projects.
• Strong organizational skills and meticulous attention to detail.
• Proactive in client communications and diligent follow-up abilities.
• Proven experience handling electronic document management systems and records organization.
• Ability to work effectively onsite, independently, and collaboratively as part of a dedicated team.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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