Job Description

The Role: Apply specific subject matter expertise to provide an effective and efficient service (providing insight and analysis and appropriately responding to issues) to best support Corporate Real Estates Services (CRES) for Real Estate portfolio optimization Third Party vendor management, lease management, negotiation, and administration Annual budget management working with Finance on the fixed assets register, lease accounting, financial modelling, and supporting analytics CRES procurement and invoice management Our Aspen Values are expected to be reflected in the delivery and performance of every role. Key Accountabilities: Contributes to, monitors and advises on the plan developments and changes in order to ensure relevancy, compliance and optimal delivery. Assists in the preparation and implementation of the operational team plans to ensure these are in line with wider business strategy and reflect key priorities. Responsible for monitoring and providing support to Lease Administration and Lease Accounting teams to ensure accurate reporting, and accountability of lease data and critical dates. Direct engagement in completing higher value/more complex transactions (transaction management of leases and workplace services with third part vendors, support business cases for approvals, negotiations, and financial modelling) to ensure that operational processes and/or individual transactions are appropriately executed, and that files, documentation and related systems are properly maintained. Manage process alignment with procurement related to CRES contracts, vendor assessment, etc. and manage invoice processing. Assists in the interpretation of organization goals and regulatory/legislative requirements in local jurisdictions where we have real estate and workplace services; and is proactive, in reviewing, analyzing and suggesting how compliance, effectiveness and risk management can be improved. As a subject matter expert and referral point, and in collaboration with CRES senior leadership, provides technical advice, guidance and information to colleagues to support appropriate decision making and improve broader understanding of functional needs and standards. Develops new and maintains existing internal relationships to best support the achievement of functional objectives for CRES, such as working closely with Finance, Procurement, Operations, Legal, HR etc. Builds upon broad awareness of their Corporate Real Estate market context, industry best practices and headline legislation related to their specific discipline, by engaging with external peers and CRES senior leaders, to enhance personal contribution to functional performance. Supports the function in the production of management information reports, to enable effective monitoring of activity and performance. Ensures entries are properly and promptly recorded on relevant systems to ensure accuracy of data in relation to business activities. As a more experienced practitioner, is involved with slightly higher value/complex decision making in accordance with the business plan and specific areas of responsibility to meet business objectives such as: Assist with negotiations of lease renewal(s) and other critical lease (re)negotiations with landlord partners. Partner with function managers to develop tools and processes to provide insightful recommendations to optimize the lease portfolio, leveraging performance drivers and property condition. Help drive annual and longer-term portfolio planning, cost/benefit analysis, lease and workplace services financial health and lease renewal/termination watchlists. Provide project management support for CRES initiatives. Work with Finance and Procurement on contracts, invoice management, etc. Help identify best practices and build tools and processes that align to departmental plans and priorities. Knowledge, Skills, & Experience : ~5+ years experience in lease administration, real estate and supporting workplace services portfolio management optimization input, and CRES financial modelling and analytics working in a financial services environment within a specialized/complex function. ~ Bachelor's degree (or equivalent) with relevance of degree aligned to role is preferred. ~ Extensive and relevant knowledge within governance, financial modelling/analysis, cost optimization. ~ Understands, and anticipates how relevant market conditions impact upon their own specific function / specialism. ~ Specific subject matter expertise and knowledge of relevant legal and regulatory requirements. ~ Technical acumen and skilled in using relevant technological applications, software and systems. ~ Able to navigate detail and summarize key information to make informed, data-driven decisions. ~ Experience of resolving functional specific queries related to their specialism.

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