Job Description

Police Records Clerk I Location Royal Oak, MI : A Police Records Clerk I performs a variety of office, clerical, record keeping and public contact assignments of varying difficulty within the Records Bureau of the Police Department. These include some tasks specific to the Police Department such as processing gun registrations and concealed weapons permits, and operating Clemis/Lein terminals. General direction is received from the Division Head or other designated supervisor. Police Records Clerks I may also receive supervision and coordination of work assignments from the Police Records Clerk III. Essential Job Functions A Police Records Clerk may be called upon to do any or all of the following. (These examples do not include all of the duties which the employee may be expected to perform.) Operate Clemis/Lein terminals, personal computers, FAX machines, copiers and other office equipment. Sort, distribute and/or file activity logs, dispatches, progress reports, impound papers, mug photos, arrest cards, mail, memos and other police records and reports. Type and proofread records, forms, reports, correspondence, requisitions, etc. Research and/or copy files in response to requests from officers, attorneys, prosecutors, probation and parole personnel, other police departments, governmental agencies and the public. Input police incidents, accident reports and other data onto the computer system; query computer files; prepare crime statistics. Scan fire calls and correct coding errors; proofread dispatch cards; check for errors and omissions on arrest cards and photos. Inform public of procedures for gun permits, CCW licenses and handgun registration, and process applications for same. Register handguns by verifying manufacturer, model and serial numbers; entering a computer search; interpreting printouts; and completing registration in the gun program on the Personal Computer; process and notarize gun purchase permits and collect fees. Process fingerprint requests by checking ID, running Clemis/Lein computer checks for warrants and collecting fees. Perform law enforcement agency and military record checks; perform background checks for businesses and for vendors for Dream Cruise and other special events. Assist with Police auto and city property auctions by typing forms, registering bidders and collecting monies. Receive and tabulate cash receipts for counter and impound fees. Inventory and order supplies. Perform related duties as assigned. KSA Qualifications for Employment - A Police Records Clerk may be called upon to do all the following: (These examples do not include all the tasks the employee may be expected to perform.) Knowledge of modern office practices and procedures. Knowledge of, or an aptitude for learning a variety of computer applications, including word-processing, spreadsheets and data base software, and LEIN/Clemis procedures. Working knowledge of business English, spelling and arithmetic. Ability to deal tactfully and courteously with the public and to work harmoniously with other employees. Ability to communicate effectively both orally and in writing. Ability to maintain records and prepare reports and to file materials alphabetically and numerically with speed and accuracy. Ability to learn assigned tasks readily, adhere to prescribed routines, and to follow oral and written directions. Ability to handle stress, stand or sit for long periods, and understand and respond to in-person and phone inquires. Skill in the operation of Personal Computers, terminals, word processors, typewriters, FAX machines, copiers, and other standard office equipment. Education & Training - A Police Records Clerk, upon application, shall have the following experience and training: Level I: Graduation from high school or equivalent including or supplemented by course work, training or experience, which results in the above stated knowledge, abilities and skills. Level II: Employees are eligible for promotion to Police Records Clerk II after a minimum of 30 months of experience as a Police Records Clerk I. Level III: Employees with at last 12 months of experience as a II may compete for III level vacancies by taking a written examination with qualifying skills test. Physical Requirements The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, with ability to stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move items of light to moderate weight. The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate. Disclaimer This may not be inclusive of all requirements, pay rate, assigned duties, responsibilities, or aspects of the job described. Please refer to the applicable governing collective bargaining agreement for any differences not currently reflected in this description. Application Special Instructions Required Application Materials to submit with this application (provide as attachments): Cover Letter Resume

Job Tags

Full time, Trial period,

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