Reprographics Associate -560514 $27-$28 Job at Forrest Solutions, Los Angeles, CA

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  • Forrest Solutions
  • Los Angeles, CA

Job Description

Position: Office Services Associate

We are seeking a versatile and dynamic individual to fill a hybrid role as a Hospitality Associate and Mobile Associate , providing exceptional support across multiple client sites. In this role, you will spend 3 days per week (24 hours) at one designated location and the other 2 days (16 hours) as a Mobile Associate , providing vital support to additional sites.

Key Responsibilities:

Mail Services

  • Execute daily mail runs, ensuring timely delivery to meet office needs.
  • Log and track incoming accountable packages using inbound tracking software.
  • Process outgoing USPS, FedEx, UPS, and other accountable shipments within business hours.
  • Prepare monthly outgoing mail usage reports categorized by cost codes.
  • Maintain an adequate stock of outgoing shipping supplies.
  • Manage and track pouch shipments, ensuring accuracy and timely delivery.
  • Coordinate with third-party vendors for messenger services and external delivery needs.

Print/Reprographics

  • Provide high-quality black-and-white and color copying, printing, and scanning services.
  • Offer finishing services, such as binding and document preparation.
  • Perform quality control checks on all materials before client delivery.
  • Replenish paper stock in copy rooms and printers to ensure readiness.
  • Conduct daily checks on equipment to ensure proper function and place service calls when needed.
  • Coordinate overflow production and manage scanning services, including indexing and bookmarking.
  • Support off-site requests for printing and document services.

Hospitality Services

  • Oversee food/snack delivery, conference room setup, and pantry maintenance.
  • Handle the setup and breakdown of events, including brewing coffee, loading and emptying dishwashers, and restocking conference rooms.
  • Keep kitchens and break rooms tidy and fully stocked.

Reception Services (Backup)

  • Monitor the reception desk, greet guests, and direct them to the correct locations.
  • Answer and route internal/external calls efficiently.
  • Manage visitor access, including creating temporary badges and parking validation.
  • Maintain beverage stations and office phone lists, and manage car reservations.
  • Assist with emergency communications and coordinate with security as necessary.

Facilities Support

  • Maintain office desks and work areas, arranging for services or repairs as needed.
  • Conduct service assessments and work with external vendors for necessary repairs.
  • Assist with signage and furniture setup for events or employees.
  • Manage furniture inventory, including barcoding and regular stocktaking.
  • Coordinate office moves, including arranging furniture and personal items for new or existing employees.
  • Work closely with building management to address and resolve any maintenance issues.

Supply Services

  • Manage office supply inventory, ensuring that general-use supplies are stocked and accessible.
  • Order and distribute supplies for various hubs, ensuring seamless operations.
  • Process special orders using company-preferred vendors, ensuring all needs are met promptly.

Why Join Us?

This hybrid role offers a unique opportunity to be part of a dynamic team, contributing to the smooth operation of various client sites while enjoying the variety and flexibility of working in both hospitality and support services. Join us to play a key role in delivering high-quality service and maintaining an exceptional office environment!

Job Tags

Temporary work, 3 days per week,

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