Job Details

Payroll Title: BLANK AST 3
UC Job Code: 4722
Job Open Date: 7/28/22
Job Close Date: Open until filled
Department Name: POLS (POLITICAL SCIENCE DEPT)
Percentage of Time: 100%
Union Code: CX (Clerical)
Grade Type: PSS
FLSA Status: Non-Exempt
Work Location: Ellison 3833
Budgeted/Hiring Pay rate/range: $26.09/hr.
Full Title Code Pay Range: $26.09- $37.40/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
Working Days and Hours: M-F; 8am - 5pm
Benefits Eligibility: Full
Eligible for Remote Work: Yes
Type of Remote Work Arrangement: Hybrid (Both UC & Non-UC locations)

The Department of Political Science at UC Santa Barbara has been home to top scholars engaged in cutting edge research. Housed in a world-class university widely known for its interdisciplinarity, the department is committed to rigorous quantitative and qualitative research, as well as to normative theory. In addition to its commitment to research, the department prides itself on first-rate teaching at the undergraduate and graduate levels. Our research and teaching cover the traditional fields of International Relations, Comparative Politics, American Politics, Political Theory, and Research Methods. We are distinctive because of our additional emphasis on the Politics of Identity and Politics of the Environment. For more information about our department, please visit pols.ucsb.edu.

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Responsible for providing academic advising and general program support to the Political Science department in support of the Undergraduate Program. Acts as the initial source of academic advising for undergraduate students in Political Science. Responsible for providing undergraduate academic advice, which includes reviewing and approving petitions, degree completion analysis, major/minor requirements, course progression and other degree related requirements and planning. Serves as a liaison to the College of Letters & Science Academic Advising Office, other campus agencies, as well as all other students, faculty and the department curriculum committee. Assists the Department in implementing systems to track student data, manages multiple databases including current student and alumni information. Monitors academic progress of declared majors, interprets and applies UC systemwide and campus policies and develops procedures and practices for student advising. Maintains a supportive climate by identifying student related problems and refers students to campus resources. Coordinates publicity for the undergraduate program, courses and faculty research. Serves as a department contact for current students and alumni, Actively participates in key decisions involving students and the program along with the Department Chair, Vice Chair, Undergraduate Committee and department manager/supervisor. Additional duties include, but are not limited to; assisting faculty with the preparation of course materials, back-up payroll processor and department purchaser, responsible for key coordination and distribution, textbook ordering, DSP exam accommodations, and other clerical administrative duties as assigned.

• Experience providing academic advising.
• Ability to manage workload, prioritize tasks and work on multiple projects under the pressure of tight timelines.
• Excellent organizational skills.
• Excellent communication and customer service skills.
• Possess independent judgment, initiative, and problem solving abilities.
• High school diploma or GED

• Solid knowledge of word processing, spreadsheet, and database applications, and proficient in the use of all campus student data systems (Gaucho Blue, AAA, Gaucho Space, etc.)
• Through knowledge of basic advising and student services principles.
• Bachelor's Degree or equivalent training and/or experience.
• 1-3 years student support experience.
• 1-3 years work within a University setting.

• Satisfactory conviction history background check
• UCSB is a Tobacco-Free environment

• 50% Academic Advising - Provides approximately 1000+ Political Science majors and potential majors academic advising regarding major requirements, academic planning, course requirements, academic problem solving, transfer work and graduation. Is knowledgeable about departmental college and University degree requirements, procedures, policies, and can accurately interpret and provide information to students, and faculty. Evaluates students' major progress and identifies students' academic progress to degree suggesting appropriate courses of action and/or providing alternate educational resources. Analyzes and provides guidance as required and has authority to sign petitions on change of major, double major, and transfer of courses from other institutions, requirement substitutions and waivers. Advises transfer and EAP students on their transfer work and evaluates courses transferable from other institutions. Increases students' awareness of educational resources available to them, including but not limited to Campus Learning Assistance Program, DSP, Counseling and Career Services, College Honors Program, Education Abroad Program, Educational Opportunity Program, and independent study courses with faculty. Provides career and graduate school information. Assists in clarifying career and academic goals and develops education plans. Gives guidance regarding acquiring internships and letters of recommendations and clarifies graduate school admission process. In compliance with University, State and federal regulations, enforces policies and procedures regarding access to student records. Works with established policies and procedural guidelines related to FERPA in regards to student records. Exercises professional judgment, discretion, confidentiality and sensitivity in all communications regarding student academic performance and matters.
• 40% Academic Administration - Employs proficiency in the use of all campus student data systems (Gaucho Blue, AAA, Gaucho Space, etc.). Ensures that all student academic records are accurate. Provides expert analysis of progress towards degree. Monitors, interprets and advises on students' progress toward degrees and graduation. In conjunction with the Program Chair and Business Officer, assists in preparing the Curriculum Plan for each academic year. Provide input to the Curriculum Committee on matters relating to the Political Science curricular program especially as it relates to Undergraduate course requirements and education. Anticipates, coordinates and assists in resolving faculty teaching constraints and teaching conflicts. Assists in administration of the Honors Program, Student Awards and Scholarships. Serves on the Awards Committee and participates in awardees identification and notification processes. Coordinates and orders textbooks and desk copies for faculty for department courses. Prepares and distributes student evaluations for faculty and Teaching Assistants (TAs). Contacts publishers; works closely with book representatives, faculty, lecturers, and graduate student Teaching Associates. Coordinates course readers for classes as required. Serves as liaison with the UCSB library, local printing companies, and UCSB bookstore. Scans open ended student comments for faculty and TAs and saves as digital files on the department Box file. Uploads ESCIs to BOX for Departmental review. Collects syllabi from instructors each quarter and stores them digitally. Serves as proxy and liaison with Disabled Students Program (DSP), students and faculty to provide registered DSP students with appropriate accommodations. Fulfills DSP requests in a timely manner while adhering to regulations. Assists with supervision and oversight of the undergraduate advising office, including hiring and training undergraduate peer advisors. Other duties as assigned.
• 5% Financial Administration - Backup purchaser for department supply orders. Holds necessary privileges in Gateway online procurement system. Tracks ongoing purchases, and checks shipping status to report any shipping delays. Serves as backup approver for financial transactions and backup payroll manager in Kronos to approve and sign off hours for student employees as needed.
• 5% General Administration - Maintains lists such as committee assignments, space locations, and home addresses. Prepares and distributes meeting and seminar announcements when requested. Assists with all shipping, receiving and outgoing packages and mailings. Submits work order to facilities for trouble calls, maintenance, and repairs. Responsible for all department keys and maintains a key database. Other clerical/administrative duties as needed

The University of California is vigilantly monitoring and acting in accordance with all applicable public health directives related to COVID-19. As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals* under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment.

For more information, please visit:

• UC Santa Barbara COVID-19 Information: https://www.ucsb.edu/COVID-19-information
• UC SARS-CoV-2 (COVID -19) Vaccination Program Policy: https://policy.ucop.edu/doc/5000695/SARS-CoV-2_Covid-19
• Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB's Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the information on this form is voluntary. There is no penalty for not completing this form. The offices responsible for maintaining the information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

The University is committed to providing a safe and secure campus environment for our students, faculty, staff, and visitors. In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" (Clery Act), UCSB publishes an Annual Security Report to provide information regarding campus safety and security policies, crime statistics, and resources to current and prospective students and employees. This report includes statistics for the previous three years concerning crimes reported to Campus Security Authorities (CSAs) that occurred on campus, in certain off-campus buildings or property, and on public property adjacent to and accessible from campus. The report also includes campus policies concerning crime prevention, crime reporting, alcohol and drug use, sexual and interpersonal violence, student discipline, and other matters. To access the Annual Security Report, visit www.police.ucsb.edu/asr. A copy of this report may also be requested by contacting the UCSB Police Department (call 805-893-3446 or visit 574 Public Safety Bldg., Santa Barbara, CA 93106 during business hours). To learn more about the Clery Act and CSA duties and reporting requirements, please visit www.police.ucsb.edu/clery-act.