Accounting Clerk Job at ICON GPHS
ESSENTIAL FUNCTIONS:
- Recognize, exemplify and adhere to ICON GPHS’s values which centers around our commitment to People, Clients and Performance.
- As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.
- Read, ensure understanding and adhere to all assigned ICON GPHS SOPs and working procedures.
- Assist the Controller and Executive Director, Finance with special projects as needed.
- Perform other duties, as assigned, in support of the Accounting Department. These include but are not limited to preparing assigned journal entries, expense report audits, credit card coding, A/P tracking, time keeping system administration and bi-weekly time card approvals.
- Provide back-up coverage for the department as requested, specifically to Travel and A/P
- Manage, discuss and report issues and escalate to Controller and/or Executive Director, Finance as they arise.
- Maintains a safe workplace ensuring that he/she is aware of and observes appropriate safety and occupational health rules and regulations. Employee is required to attend safety training relative to his/her position and report any infractions of safety procedures to the facility Safety Officer.
- Performs light duties and other related duties as required and assigned.
Purchasing:
- Process purchase requests including obtaining documentation that best price is obtained for all purposes.
- Verify adequate funding by task or budget based on review of ODC sheets.
- Work with requesters to ensure requisitions are entered into ReQlogic and routed for proper approvals.
- Generate Purchase Order for approved requisitions and place the order with the appropriate vendor; includes purchases for both direct and indirect items.
- Communicate with requestor status of orders.
- Coordinate/monitor receipt of packing slips and/or other receiving documents for distribution to AP to ensure timely payment of invoice.
- Negotiate best pricing.
- Maintain Purchasing Files with vendor specific information:
- Vendor contact information.
- Vendor Terms and Conditions.
- Vendor correspondence.
- Vendor performance appraisals.
- Monitor sole source process to ensure compliance
- Monitor to ensure that all ICON GPHS purchasing policy and procedures are followed in strict compliance of Government Purchasing requirements. Report any deviation from the policy to the Accounting Manager and Sr. Director Finance.
- Complete receiving process in ReQlogic for all PO’s.
- Close all PO’s, in Dynamics, when the order has been fully received.
- Maintain Purchasing Packets to DCAA standards to ensure audit compliance.
- Maintain Purchasing Policy and Procedures.
- GSA pricing set up with vendors when applicable.
- Development of longer-term vendor relationships and contracts.
- Manage ongoing review of vendor performance and development including continuous assessment of Vendor competitiveness.
ICON Government and Public Health Solutions specializes in preclinical through phase IV support of clinical research and clinical trial services for biologics, drugs, and devices. We help our customers get their products to market faster with a wide array of research, regulatory, and sponsor services both within the US and around the globe and respond rapidly to global health crises.
Experience
Preferred- HS Diploma required. Associates degree preferred.
- Working knowledge of a variety of general accounting support tasks in an accounting department.
- Prior experience working in a fast paced, customer service-oriented environment required.
- Ability to work independently, multi-task, and prioritize to establish work within required deadlines.
- Should have excellent customer service skills, with the ability to interact with people of many nationalities and/or varying staffing levels.
- Must have solid writing skills to provide high quality email communication with employees, customers, and vendors.
- Ability to maintain a high level of confidentiality regarding the employees and the nature of the business that ICON GPHS conducts.
- Working knowledge of Microsoft Office (Excel and Word).
- Ability to work evenings and weekends, if needed.
- Must be able to exercise discretion and independent judgment with respect to matters of significance.
- Must be able to work independently following a brief period of specific technical training.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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