Accounting Technician Job at County of Dodge, WI
POSITION INFORMATION
Status: Full Time, Non-Exempt
Starting Range: $23.36/hr.
Application review date: January 24, 2023 - Applications will be accepted until this position is filled
Please submit Resume with application
Requirements:
- Associate’s Degree in accounting or related field and two (2) years’ experience in accounting, bookkeeping, banking, or related experience. Equivalent combination of education and experience which provides necessary knowledge, skills, and abilities may be considered.
- Must successfully pass criminal background check.
- Must successfully pass caregiver and criminal background check (human services).
- Previous work experience must include direct contact customer service.
Dodge County offers a generous benefits package including:
- Paid Time Off (PTO) – available for use after 30 days of employment
- 10 observed paid holidays
- Health, Dental, Vision Insurance
- Health Savings Account (HSA) – with employer contributions - HRA
- Life insurance, Long-term disability and Flex spending
- Participation in the Wisconsin Retirement System (WRS)
POSITION SUMMARY
This position is responsible for the financial activities of the assigned Department, including the preparation, maintenance, and reconciliation over daily, monthly, and yearly financial records and reports; and provides courteous and efficient customer services to County residents.
ESSENTIAL FUNCTIONS
The following duties are typical for this position. However, they are not to be construed as exclusive or all–inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.
Not all duties may be assigned to each position. The allocation of duties for this position may vary based upon department assigned.
- Applies uniform accounting systems to bookkeeping and recordkeeping.
- Receipts payments using assigned financial software.
- Monitors payments and prepares reminder notices on unpaid fines or outstanding debts.
- Processes payment plans and monitors delinquent accounts.
- Creates spreadsheets for statistical reporting; maintains statistics on payment plans and other collection methods.
- Reconciles and records all daily financial activity of the office, including making sure all funds are in the correct accounts, performing adjustments when needed to apply funds to cases or move money to different accounts.
- Reconciles financial transactions, creating month-end and year-end reports for the purpose of examination by the auditors and to aid the Department in creating and managing the budgets and completing mandated annual reports for submission to the State.
- Reconciles bank statements; responsible for all month end and annual reports.
- Maintains records and prepares billings to other agencies.
- Assists independent auditors and/or finance department with year-end reports processed by the department.
- Recommends modification to financial procedures base upon changes in State laws, statutes, ordinances and financial software.
- Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes.
- Composes routine correspondence; proofreads and edits documents.
- Enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
- Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required by Department and County policies.
- Prepares, posts, distributes and tracks computerized agenda documents, information packets and public notices. Records minutes and proceedings as needed.
- Prepares monthly respite/foster home/group home/residential payments and other financial work related to Department programs; maintains and enters foster care rates for Treatment foster homes.
- Serves as department liaison with state child welfare software security delegate for eWisacWis providing access to required staff and problem-solving issues with the State.
- Assists with yearend processes, journal entries and reconciliation, as assigned.
- Assists other Department personnel as needed.
- Other duties as assigned.
MINIMUM REQUIRED QUALIFICATIONS
- Associate’s Degree in accounting or related field and two (2) years’ experience in accounting, bookkeeping, banking, or related experience. Equivalent combination of education and experience which provides necessary knowledge, skills, and abilities may be considered.
OTHER REQUIREMENTS
- Must successfully pass criminal background check.
- Must successfully pass caregiver and criminal background check (human services).
- Previous work experience must include direct contact customer service.
PREFERRED QUALIFICATIONS
- Bachelor’s degree.
Minimum Requirements
- Knowledge of governmental accounting methods, procedures, and financial practices.
- Ability to establish and maintain accurate records of assigned activities and operations.
- Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
- Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
- Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
- Ability to think quickly, maintain self-control, and adapt to stressful situations.
- Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
- Knowledge of computer software including word processing, spreadsheet, and database applications consistent for this position.
- Ability to perform mathematical calculations required of this position.
- Ability to communicate clearly, concisely, and effectively in English in both written and verbal form.
- Skill in researching and understanding complex written materials.
- Ability to prepare and maintain accurate and concise records and reports.
- Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
- Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
- Ability to handle sensitive interpersonal situations calmly and tactfully.
- Ability to maintain professionalism at all times.
- Ability to maintain effective working relationships with individuals within and outside the organization.
- Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.
- Ability to work the allocated hours of the position and respond after hours as needed.
PHYSICAL AND WORK ENVIRONMENT
- This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
- Work has standard vision requirements.
- Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
- Hearing is required to perceive information at normal spoken word levels.
- Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
- Work is generally in a moderately noisy office setting.
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