***JOB TO BEGIN IN APRIL 2023***

PURPOSEThe purpose of this position is to lead the Accounts Payable function and supervise the accurate coding and timely processing of invoices and expense reports.
ESSENTIAL JOB FUNCTIONS AND DUTIES
Supervision

• Supervises routine Accounts Payable activities, such as appropriate coding and timely processing of invoices/expense reports and disbursement of payments
• Supervises, leads, and delegates work and coaches, mentors, develops employees
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Assists with developing and coordinating policies and procedures
• Responsible for the oversight of continued employee training requirements, safety and quality initiatives
• Sets goals and achieve measurable results
• Contributes ideas to plans in achieving department goals

AP

• Processes invoices timely for all Las Vegas entities which includes Culinary Health Fund (UHH-LV), Culinary Health Fund Administration Services LLC, Nevada Health Solutions LLC, Neighborhood Health Center LLC, St Louis Square Inc, and Nellis Stewart Inc.
• Reviews invoices received to determine and allocate to the appropriate Fund Entity.
• Daily monitoring of accounting email inboxes and physical mail and process all invoices received electronically
• Downloads invoices from various vendor websites and process online payments
• Matches applicable invoices to Purchase Orders (PO)
• Tracks invoices received and processed and reports on recurring invoices not received by certain dates
• Responds to both internal and external inquiries from vendors as appropriate, and Fund associates
• Creates PO’s following Fund policies
• Performs 1099 maintenance
• Obtains W9’s from vendors
• Ensures accurate vendor record maintenance for annual 1099 and Schedule C reporting
• Provides feedback on potential process improvements within the Accounts Payable processes
• Trouble-shoots technical issues with applications involving Accounts Payable transactions
• Documents and maintains Accounts Payable SOPs and training materials and provides onboarding support for new hires as appropriate
• Provides backup to the Accounting Clerk and monitors activities as needed

Reimbursement

• Acts as the system administrator for Travel software
• Leads and reviews employee travel reimbursement processing and assesses for compliance with the Fund’s travel policy

Miscellaneous

• Builds and maintains partnerships with employees and vendors as appropriate; provides support and responds to inquiries
• Acts as the Subject Matter Expert on the Fund’s Accounts Payable and Travel Reimbursement modules.
• Plans, analyzes, and evaluates programs and services, operational needs, and fiscal constraints
• Analyzes problems, identifies and develops alternative solutions, projects consequences of proposed actions, and implements recommendation/solutions
• Demonstrates the Fund’s Diversity and Inclusion (D&I) principles in their conduct with employees; partners with Finance department leadership and staff to create a safe and inclusive culture with equitable opportunities for success and career growth.
• Exemplifies the Fund’s BETTER Values in leading and fostering a respectful, trusting, and engaged culture of diversity and inclusion
• Takes actions that promote attracting, hiring, retaining, and motivating a diverse and inclusive workplace
• Maintains knowledge of diversity-related issues, legislation, best practices, and metrics
• Performs other duties as assigned within the scope of responsibilities and requirements of the job.
• Performs Essential Job Functions and Duties with or without reasonable accommodation.

ESSENTIAL QUALIFICATIONS
***MUST BE FULLY VACCINATED AGAINST COVID19***
Years of Experience and Knowledge

• 7 ~ 10 years of related accounts payable experience minimum
• 0 ~ 2 years of supervisory experience
• General Accounting experience
• Experience with Accounts Payable responsibilities and managing multiple tasks desired
• Experience with Accounting software, e.g., Intacct a plus
• Experience with Accounts Payable automation software, e.g. Yooz a plus
• Experience with Accounts Payable travel reimbursement software, e.g. Concur a plus

Education, Licenses, and Certifications

• Associate's degree in Accounting/Finance or related field or equivalent work experience required

Skills and Abilities

• Intermediate level in Excel
• Proficient in Microsoft Office (Word, PowerPoint, Outlook)
• Must be detail oriented and work well within a team environment.
• Manage competing deadlines and multiple projects in a fast-paced environment.

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We reward great work with great benefits. The benefits we offer include but are not limited to: Medical/Dental/Vision benefits, Paid Time-Off (PTO), Paid Holidays, Short & Long-Term disability, Life & Accidental death, Pension, 401(k), Tuition Assistance, Employee Assistance Program (EAP), Healthcare Flexible Spending Accounts (HFSA) and Dependent Care Flexible Spending Account (DCFSA)._

Job Type: Full-time

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