Accounts Receivable Specialist Job at Blackwood Associates Inc
Job Description
Blackwood is seeking an Accounts Receivable Specialist to perform daily functions and tasks related to internal business operations. This role is critical in overseeing billing operations and processes to ensure timely and accurate creation and acceptance of customer billings. This generally entails verifying transactions, monitoring incoming payments, and reviewing account discrepancies. This position reports to the Business Operations Manager and is an in office position.
Responsibilities:
- Ensure timely creation and distribution of invoices within multiple platforms and portals
- Perform internal audits of accounting records and vendor records to verify billing accuracy
- Update client accounts based on payment or contact information
- Ensures transactions are recorded promptly and accurately in accordance with internal accounting policies.
- Examine and solve customer queries and discrepancies pertaining to billing
- Ensures accurate receivable records and verifies outstanding account balances.
- Process and record unique billing situations that fall outside of regular operations such as custom payment plans.
- Assist in monitoring account statuses and follow up on delinquent payments in accordance with collection policies.
- Assists in upholding collection policies such as sending follow up inquiries, keeping track of cash receipts, and referring accounts to collection agencies.
- Creates financial reports relating to account receivable function and status of accounts
- Audits methods and procedures of accounts receivable function to improve efficiency.
- Assist with monthly closing reconciliation by gathering accurate remittance information
- May be responsible for intermittent interdivisional support within business operations
- Establish and maintain customer relationships
- Facilitate customer onboarding process
- Controls all activities in the accounts receivable function
Basic Qualifications
US Citizen- Willingness to perform a Background Check
- Bachelor's Degree preferred or Equivalent Experience
- Reputation of operating with strong ethics and integrity
- Displays a high level of effort in a fast-paced, high-volume environment; excellent organizational skills with the ability manage multiple priorities.
- Basic proficiency of Microsoft Office Suite
- Basic proficiency of Adobe Acrobat
- Excellent communication skills, both verbal and written, with all levels of the organization and customers.
- Understand and maintain confidentiality requirements.
- Basic proficiency in enterprise accounting software
- Ability to effectively organize and prepare data in a way that best supports customer requirements
Additional Qualifications
Experience with Enterprise Accounting Software- Experience with a Customer Relationship Management (CRM) system
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