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The Administrative Assistant is responsible for providing administrative support, coordinating, implementing and monitoring all systems to ensure foster care team needs are met in an efficient manner.

Job Responsibilities

• Responsible for ordering supplies, upkeep and maintenance of office and office equipment, coordinating petty cash, filing and shredding, photocopying

• Responsible for administrative duties including but not limited to greeting guests, maintain visitor sign in sheet, answering phones, directing and tracking inquiries, distributing paychecks, coordinating mailings, upload documents to agency intranet, data entry, edit and proof read documents.

• Processes and submits invoices including calling vendors for information and electronic submission; submits check requests. Submit expenses to finance.

• Researches and registers staff for trainings. Assists with set up for trainings and teambuilding activities including gathering and distributing documentation;

• Acts as a liaison with landlords for office space issues and arranging for office space for trainings and meetings. Coordinate food.

• Assist with hiring paperwork including hiring packets for prospective applicants and new hire paperwork. Arrange for and distribute keys to new staff.

Job Requirements

• Minimum of High School diploma/GED required

• Minimum of 1-3 years of experience.

• Must have a valid driver’s license

• Ability to work with economically and culturally diverse population.

• Skills: excellent written and oral communication skills including data entry skills.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)