Administrative Assistant Job at Camden City Campus
POSITION GOALS
Provide administrative support for the Director of Student Support Services and the SSS Program.
ESSENTIAL FUNCTIONS
1. Scans and indexes documents for document imaging.
2. Performs administrative support for the Student Support Services Office including but not limited to reception, scheduling meetings, typing reports, maintaining calendars, faxing and filing.
3. Uses discretion to evaluate and resolve matters referred to the SSS Office.
4. Researches and compiles information for special reports.
5. Coordinates and caries out various special projects, establish timelines, and ensure accurate and full completion of projects in a timely manner.
6. Prepares required reports for the Director.
7. Maintain all confidential employee files.
8. Schedule appointments for SSS staff.
9. Assists Director with Blumen software data entry and other grant required data collection for the Annual Performance Report.
10. Ensures efficient SSS program data collection and maintenance and security of comprehensive student records.
11. Enters purchase requisitions, payment authorizations via OneSolution.
12. This position description outlines the general nature and level of work assigned to individuals who function in this job. This description is not exhaustive; other duties and responsibilities may be assigned.
13. Comply with all safety, fire, and smoking regulations.
14. Complete all mandatory compliance and safety training as scheduled by Human Resources.
15. Perform all other duties as assigned.
Minimum Qualifications
Provide administrative support for the Director of Student Support Services and the SSS Program.
ESSENTIAL FUNCTIONS
1. Scans and indexes documents for document imaging.
2. Performs administrative support for the Student Support Services Office including but not limited to reception, scheduling meetings, typing reports, maintaining calendars, faxing and filing.
3. Uses discretion to evaluate and resolve matters referred to the SSS Office.
4. Researches and compiles information for special reports.
5. Coordinates and caries out various special projects, establish timelines, and ensure accurate and full completion of projects in a timely manner.
6. Prepares required reports for the Director.
7. Maintain all confidential employee files.
8. Schedule appointments for SSS staff.
9. Assists Director with Blumen software data entry and other grant required data collection for the Annual Performance Report.
10. Ensures efficient SSS program data collection and maintenance and security of comprehensive student records.
11. Enters purchase requisitions, payment authorizations via OneSolution.
12. This position description outlines the general nature and level of work assigned to individuals who function in this job. This description is not exhaustive; other duties and responsibilities may be assigned.
13. Comply with all safety, fire, and smoking regulations.
14. Complete all mandatory compliance and safety training as scheduled by Human Resources.
15. Perform all other duties as assigned.
MINIMUM QUALIFICATIONS
1. High School diploma or equivalent.
2. Experience with computerized information systems.
3. Proficient in Microsoft Office applications.
4. Excellent customer service skills.
5. Effective time management and organizational skills; ability to multi-task.
6. Excellent communication skills; both oral and writing.
Special Instructions for Applicants
1. High School diploma or equivalent.
2. Experience with computerized information systems.
3. Proficient in Microsoft Office applications.
4. Excellent customer service skills.
5. Effective time management and organizational skills; ability to multi-task.
6. Excellent communication skills; both oral and writing.
Standard working hours are AY: Monday through Friday 9:00 a.m. – 2:00 p.m. SMR: Monday through Friday 9:00 a.m. – 2:00 p.m.
Published Salary Range $20.00/hr Job Open Date 01/18/2023 Job Close Date Open Until Filled Yes Job Category Administrative/Staff Application Types Accepted Main App - Applicant
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