Administrative Assistant Job at Howard University
The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.
BASIC FUNCTION
Provide efficient and professional administrative support to the central office of Residence Life. This position provides 5 star customer service to students, parents and other guests in a professional, courteous and efficient manner.
Including managing and triaging high volumes of phone calls and walk-in guests, maintaining multiple complex schedules, and assisting with the annual move-in and move-out processes and other central office programming.
PRINCIPLE ACCOUNTABILITIES
- Answer phone calls and greet walk in guests, providing 5 star customer service
- Control the workflow of the office. Implement office procedures and practices. Perform directives from supervisor to coordinate administrative procedures within department and/or among other offices.
- Maintain bookkeeping records of revenues and expenditures for department or school. Assign proper budget codes.
- Prepare requests for travel authorizations, services request, etc. Check records, meet with staff and resolve any differences with accounting. Supervises office administrative clerical staff and or other similar positions.
- Enter personnel and financial documents with related software applications.
- Perform data analysis of average difficulty using tables, graphs and basic statistics. Submit final reports to department administrators and/or managers.
- Supervise the scheduling of appointments, meetings and conferences for department heads and/or other department staff.
- Monitor, screen and respond to confidential, high profile and compliance/regulatory incoming/outgoing communications and correspondence.
- Responsible for triaging and managing the coordination of any resulting consultations, meetings, events and initiatives associated with these communications
- Coordinate administrative procedures between Residence Halls and offices related to projects and/or initiatives and may assign and monitor student workers and administrative staff related to these tasks.
- Assists in coordinating special events, special projects and performs other job-related duties as assigned by Director of Residence Life.
COVID - 19 Vaccination Information:
All newly hired faculty, staff and student employees are required to vaccinate and to have proof of vaccination(s) upon their first day of employment. Please familiarize yourself with the University’s
COVID-19 vaccination requirements and verification
policy.
Exemption and Waiver Information:
Medical and religious exemptions from vaccinations will be granted in accordance with federal and local law. Employees must request an exemption by completing the
More information on Howard University’s COVID-19 response and protocol can be found
Medical and religious exemptions from vaccinations will be granted in accordance with federal and local law. Employees must request an exemption by completing the
COVID-19 vaccination exemption request form
.
More information on Howard University’s COVID-19 response and protocol can be found
here
.
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