Administrative Assistant Job at Morgan Lewis
Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an Administrative Assistant to support the Office Manager. The Administrative Assistant will be responsible for providing a broad range of administrative support with an emphasis on superior client service.
This position will reside in our Seattle office with a hybrid in-office/remote working schedule.
Key responsibilities of this position include:
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Answer phones, oversee calendar, draft correspondence, and other documents, and maintain files
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Prepare agenda for office management committee and/or partner meetings, schedule conference rooms, monitor follow up action items per Office Manager’s request
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Assist with preparation of special projects as requested, such as office emergency plan, guest services binder and directory updates
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Perform and prepare charts and reports related to firm, market and miscellaneous research
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Serve as liaison to employees for direction as to which departments can assist with various requests
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Assist in meeting and event planning and organization
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Process expense reports/reimbursements, including parking and catering invoices
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Assist with annual budget review, monitor expenditures, and provide recommendations to Office Manager
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Assist with the preparation of the office Business Resumption Plan
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Assist in maintaining records regarding leases and subleases related to the resident office
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Contact subtenants regarding their payments and requests
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Oversee established security standards and procedures
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Follow up as needed with Firm and office vendor contracts
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Communicate regularly with office and Firm Management
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Communicate firm procedures with all office personnel
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Responsible for the administration of specific programs and processes
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Coordinate Firm’s social events - receptions, outings, etc. in conjunction with the Office Manager
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Maintain office page content on MorganNet
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Works as the WISP site coordinator to facilitate vacate and move requests
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Handles the assigning of new personnel extensions
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Collaborates with Business Development, Community Relations, Pro Bono and Human Resources to execute annual office-wide events
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Compose internal memos and external correspondence for senior management and review all documentation
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Train new employees on administrative procedures, company policies, and performance standards
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Assist Office Manager with PG Admin Support Teams out of office requests, timecard approvals and any other administrative requests
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Make travel arrangements for Office Manager
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Prepare weekly bulletin for the Seattle office
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Process sponsorship requests
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Other duties as assigned
Experience/Qualifications:
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Bachelor’s degree and one (1) year of internship or professional experience preferred; or equivalent combination of education and experience.
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Professional services industry experience a plus.
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Demonstrated proficiency in Microsoft Excel, Outlook, Teams, and PowerPoint, as well as WebEx
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Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
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Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team.
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Flexibility to work overtime is required.
Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.”
#LI-Hybrid
Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information.
CCPA
Privacy Notice for Candidates
Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If you are interested in applying for employment with Morgan Lewis and need special assistance or accommodation to use our website or to apply for a position, please call or email the following contacts:
- Professional Staff positions: Please call 888.534.5003 or email
talent.acquisition@morganlewis.com
- Lawyer/Summer Associate positions:
firmattorneyrecruiting@morganlewis.com
Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at talent.acquisition@morganlewis.com.
For positions in Seattle, Washington, the salary range for this job posting is
$50,788.00 - $81,261.25.
The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.
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