Administrative Assistant

Reports to President

Department Administration

Status Full Time, Flex, Exempt

Job Summary

We are a Boulder, CO based company looking for a full-time administrative position preferably with experience within the construction or real estate development industry. This individual will be expected to develop and follow standard operating procedures to ensure responsibilities are completed correctly and on time. Should be able to work closely and collaborate with team members or independently with outside customers, vendors and subcontractors. The position requires attention to detail and the ability to multi-task for multiple direct reports.

The position will be based out of our home office in Boulder, CO. We are looking for a long-term hire with room for growth. This position requires strong computer skills with experience using Google Drive, Microsoft Word, Microsoft Excel and other programs within the MS Office suite such as MS Project. Demonstrate knowledge of modern office practices, procedures, equipment, business English and spelling. Set up and type a variety of letters, memos, reports, agendas, minutes, ordinances and resolutions; maintain moderately complex reports and prepare detailed reports from such records.

Job Competencies & Requirements

• Stay current and adhere to all relevant federal, Colorado MED, Michigan LARA, Illinois and municipal regulations.
• Encourage and maintain an environment of high integrity to effectively facilitate communication between team members, managers, owners, and third-party providers.
• Support all HR and office management duties.
• Maintain extensive knowledge of federal, state, and local labor, employment, and relevant cannabis regulations.
• Manage and maintain confidential employee records and incident/injury records.
• Maintain and organize Employee Performance documents including, but not limited to employee reviews and disciplinary documentation.
• Report required employment information to LARA and the local municipality as needed.
• Effectively manage and maintain relevant facility records according to federal, state, and local regulations.
• Foster a positive and communicative work environment.
• Encourage and assist staff with obtaining continuing education.
• Implement and maintain Occupational Safety and Health Administration (OSHA) and Michigan Occupational Health and Safety Administration (MIOSHA) Compliance Strategies and required documentation.
• Facilitate regular OSHA and MIOSHA compliance audits and schedule third-party audits.
• Assist departmental managers with staff scheduling.
• Facilitate the New Hire Orientation and Training Tracking Processes.
• Review, maintain, and update training and HR documents as needed.
• Administer benefits information and collect required documentation from employees.
• Facilitate communications between the owners, the departmental managers and employees.
• Contact selected applicants and set up interviews with the Hiring Committee.
• Assist the Leadership team in creating / maintaining facility policies and monitoring/upholding standards.
• Assist the Leadership team in managing supply and inventory levels and facilitating purchasing.
• Communicate effectively with the third-party providers, owners, managers, departmental managers, and all other team members.
• Encourage and support open communication with employees to ensure a fair and friendly environment.
• Lead employees to take actions that are consistent with the company’s overall strategy and values.
• Must adhere to the company’s stated Equality and Diversity and Drug-Free Workplace policies.
• Follow all company Crisis Response Procedures.
• All other duties as assigned.

• Support with the mail intake system.
• Maintain the Google Drive administered in an organized manner.

Education and Experience

• Minimum of 4 years of Administrative experience.
• Must be able to pass a background check with no pending charges or convictions within the past 10 years for a controlled substance-related felony.
• Must have reliable transportation.
• Must not be registered as a primary caregiver or must withdraw registration as a registered primary caregiver prior to accepting an official Offer of Employment.

Skills and Abilities

• Strong problem-solving skills.
• Working knowledge of the cannabis industry and the associated federal, state, and local municipal laws and regulations.
• Extensive knowledge of HR Best Practices as well as federal and state labor laws.
• Outstanding organizational, clerical, and writing skills.
• Must be able to design/implement organizational systems.
• Excellent Microsoft Office Skills.
• Able to work in a fast-paced, friendly environment.
• Must be detail-oriented.
• Strong communication and interpersonal skills as well as the ability to work with a diverse team.
• Must possess a strong work ethic and be a team player.
• Qualified applicants have an aptitude for comprehending compliance and the ability to adhere to a regulatory framework by creating, monitoring, and updating internal procedures with regard to employment rules as needed.
• Must possess some level of conflict resolution skills.
• Must follow all rules, regulations, policies, and procedures in accordance with the company's mission, vision, goals, and objective.

Salary

$50,000 - $70,000 depending on qualifications, plus bonus / ISO opportunities

Benefits

Health insurance, dental/vision insurance, group life insurance, short-term disability insurance, paid holidays and paid time off.

Working Conditions and Physical Environment

NOBO Inc. operates in an office environment. Must be able to work in an office environment with low to moderate noise levels. Must be able to lift or leverage up to 25 pounds frequently. Must be able to sustain posture in a seated or standing position for prolonged periods of time. Dexterity of hands and fingers to operate a computer keyboard, mouse and other business machines. Visual and color acuity are required for reading and interpreting legal and financial documents. Accommodations may be made for qualified individuals to perform the essential functions of the position.

Equal Pay for Equal Work Act (the “Act”), Colorado Revised Statutes (“C.R.S.”)

NOBO will make reasonable efforts to announce, post or otherwise make known all opportunities for promotion to all current employees on the same calendar day and prior to making a promotion decision. A “promotional opportunity” exists when NOBO has or anticipated a vacancy in an existing or new position that could one considered a promotion for one or more employees(s) in terms of compensation, benefits, status, duties, or access to further advancement. A communication announcing, posting, or otherwise making a promotional opportunity known will be in writing and include at least (i) job title, (ii) compensation and benefits, and (iii) means by which employees may apply for the position.

NOBO will make reasonable efforts to communicate promotional opportunities with any method(s) by which all NOBO employees (i) can access within their regular workplace, either online or in hard copy, and (ii) will be told where to find required postings or announcements. If a particular method reaches some but not all employees, such as an online posting not accessible to those lacking internet access or access to or knowledge of that internet site, then an alternative method will still be used for NOBO employees.

NOBO will notify all employees of promotional opportunities and will not limit notice to those employees it deems qualified for the position, but NOBO may state that applications are open to only those with certain qualifications and may screen or reject candidates based on such qualifications.

NOBO does not need to post a promotional opportunity to all employees if NOBO has a compelling need to keep a particular opening confidential because the position is still held by an incumbent employee who, for reasons other than avoiding job posting requirements, NOBO has not yet made aware they will be separated. If any NOBO employees are told of the opportunity, all employees must be told who with (i) meet the minimum qualifications or (ii) have a job “substantially similar” (within the meaning of C.R.S. § 8-5-102 in the Colorado Equal Pay for Equal Work Act) (the “Act”) to any employees being told of the opportunity. If the need for confidentiality ends before any deadline to apply for the job, NOBO will then promptly comply with applicable posting requirements in the Act.

No promotion posting to other employees is required for a promotion within one year of an employee being hired with a written representation (whether in an offer letter, in an agreement, or in a policy NOBO published to employees) that NOBO will automatically consider an employee for promotion to a specific position within one year based solely on their own performance and/or NOBO’s needs.

No immediate promotion posting is required to fill a position on a temporary basis for up to six months where the hiring is not expected to one permanent, e.g., an acting or interim position. If the hire may become permanent, then the required portion posting must be made in time for employees to apply for the percent position.

Promotion posting requirements do not apply to NOBO employees entirely outside Colorado.

The compensation posting requirements do not apply to either (i) jobs to be performed entirely outside Colorado, or (ii) postings entirely outside Colorado.

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