QUALITY STRUCTURES (QSI)

Construction of Post-Frame Buildings

Job Description

Job Title: Production Department Administrative Assistant
Location: Richmond, Kansas
FLSA Status: Non-Exempt
Reports To: Director of Production
Hours: Monday - Friday

Job Summary

This position is responsible for assisting the Director of Production with scheduling the Production Superintendents, Building Crews and Sub-Contract crews through daily contact. Assisting the Director of Production by keeping the contractors scheduled and on the job five (5) days per week is the primary focus of the production department. This position will coordinate and manage the Repair/Warranty schedule and will ensure these repairs are performed in a timely manner. This position will maintain production systems and keep them updated at all times. This position will assist in processing all labor contracts on a weekly basis.

Duties and Responsibilities

• Communicate with customers to manage all warranty and repair requests. Research to determine if claims are warranty or billable repair. Order product and schedule repairs with technicians. Follow up and maintain communication with customers, and staff.
• Confirm repair materials are placed in proper areas for the crews to pick up the next day.
• During the Director of Productions absence, you will communicate with all crews daily and maintain documentation of each crews status in real time.
• Participate in weekly production meetings, and lead meetings in the absence of the Director of Production.
• Assign, review, and delivery of crew Job Packs regularly and on time.
• Assist in processing labor contracts and re-calculate labor payments within specified guidelines.
• Assist crews and superintendents with job site issues that arise on a daily basis.
• Perform calls with customers weekly, communicating the upcoming build schedule, and/or repairs, informing them of what to expect and current status of their project.
• Perform other duties as assigned by Director of Production.
• Complies with QSI policies and procedures.

Education and/or Experience

• Knowledge of building materials and building process.
• Any combination of job related experience and/or training, which would produce the required knowledge, skills and abilities.
• Prior construction experience strongly preferred.
• QSI provides on-the-job training.

Knowledge, Abilities, and Skills

• Ability to perform tasks accurately, effectively and in a timely manner.
• Must be able to multitask, possess strong verbal and written communications skills.
• Must be detailed oriented and have the ability to work under time constraints.
• Ability to interface with customers, suppliers, sub-contractors and personnel
• Ability to maintain file systems.
• Must be detail oriented and have persistent follow through skills.
• Ability to understand and follow oral and written instructions accurately.
• Ability to operate a computer and other general office equipment.
• Ability to establish and maintain effective working relationships with officials and the public.

Weight & Lift Requirements

• Must be able to lift at least 60lbs.
• Lifting anything greater than 80lbs requires additional personnel and utilizing a dolly or forklift if possible.

Wage

• Wage is based on experience.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Richmond, KS 66080: Reliably commute or planning to relocate before starting work (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person

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