Job Summary:

The Administrative Assistant provides administrative assistance to assigned physicians in accordance with the Department of Neurology and Neurosciences. Job duties of this role include coordination of administrative tasks, scheduling and coordination of patient care issues.

Essential Responsibilities:

1. Responsible for providing administrative, analytical, computing and staff support for the Department of Neurology and Neurosciences. Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages.
2. Assist maintaining the department s workload ensuring effective use of manpower and resources to assist in the smooth running of the department. Acts as the focal point of communication for the assigned Attending and his/her team, confidentiality being the key issue at all times. In undertaking the role of staff assistant, the post holder will be required to initiate their own tasks and prioritize work.
3. Utilizes specific knowledge of medical terminology and hospital, clinic, or laboratory procedures.
4. Respond to medical record request timely.
5. Responsible for procedure or medical test procedure authorizations and scheduling including: authorizing services, assisting the patient in scheduling those services, and obtaining reports and medical notes for the attending physicians review.

6. Communicates in a highly professional manner with department faculty, university administrators, researchers, staff and students, and the many external callers and visitors that frequent the very busy neurology practice.
7. Screens calls and provides information in accordance with organizational and departmental policy. Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries.
8. Prepares and/or compiles data for special reports and analyses, monthly reports, program evaluations, and other related reports within prescribed guidelines if requested by attending physicians.
9. Undertakes routine writing and editing assignments; generates correspondence for signature; maintains mailing lists.
10. Coordinates and maintains the department and physician calendar. Exercising discretion, applies informed independent judgment to help manage the assigned physician s time.
11. Understands and adheres to Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
12. Keeps abreast of all pertinent federal, state regulations, laws and policies as they presently exist and as they change or are modified.
13. Performs other related duties as assigned.

Educational Requirements:

• High School Diploma or GED required within one (1) year of hire. Candidates who do not possess a High School Diploma or GED equivalent at time of hire will be provided the opportunity to enroll in a GED/HSEA program as a condition of employment.
• Associate's/Bachelor's degree Strongly Preferred or Medical Assistant Certification Strongly Preferred

Qualifications and Skills:

• Bilingual in English and Spanish speaking strongly preferred
• Experience working in a physician group practice is desired, but not required
• Significant knowledge of computer applications including Microsoft Word, Excel, practice management software, and PowerPoint as well as a skilled use of web and web-based software
• Ability to perform multiple and diverse tasks simultaneously
• Neat, professional appearance
• Strong written and verbal communication skills and cheerful attitude
• Applicant must demonstrate ability to critically think and self-manage daily tasking

Hours*:

Monday - Friday, 8:30am - 5:00pm

Hours may vary based on business needs*

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• RWJBarnabas Health is committed to our communities and the members we serve. RWJBH understands that in order to create strong, healthy, and sustainable communities, we have to re-engineer and transform current systems. Providing educational support and resources contributes to our overall social impact mission and community investment efforts.

RWJBarnabas Health is the most comprehensive health care delivery system in New Jersey, with a service area covering five million people. The system includes eleven acute care hospitals Clara Maass Medical Center in Belleville, Community Medical Center in Toms River, Jersey City Medical Center in Jersey City, Monmouth Medical Center in Long Branch, Monmouth Medical Center Southern Campus in Lakewood, Newark Beth Israel Medical Center in Newark, RWJUH- New Brunswick, RWJUH- Somerset in Somerville, RWJUH- Hamilton, RWJUH- Rahway and Cooperman Barnabas Medical Center in Livingston; three acute care children s hospitals and a leading pediatric rehabilitation hospital (Children s Specialized Hospital), a freestanding 100-bed behavioral health center, trauma centers, a satellite emergency department, ambulatory care centers, geriatric centers, the state s largest behavioral health network, comprehensive home care and hospice programs, fitness and wellness centers, retail pharmacy services, a medical group, multi-site imaging centers and an accountable care organization.

RWJBarnabas Health Medical Group is a multispecialty group practice comprised of highly trained and experienced world class primary and specialty care physicians. RWJBarnabas Health Medical Group physicians provide compassionate and innovative cutting-edge care for people at every stage of life at easily accessible facilities conveniently located throughout New Jersey. Backed by the vast continuum of resources of RWJBarnabas Health, the largest not-for-profit integrated health care delivery system in New Jersey and one of the largest in the nation, our dedicated physicians and expertly trained supporting staff continuously strive for clinical excellence.

We offer a great work environment, competitive rates and excellent benefits, including:

• Medical/Dental/Vision plans
• 401 (k)
• PTO
• Short & Long Term Disability
• Basic Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts