Administrative Assistant Job at SMS INTERNATIONAL SHORE OPERATIONS US INC
DUTIES AND RESPONSIBILITIES
The duties and responsibilities of this position consists of, but are not limited to, the following:
The Administrative Assistant is responsible for overseeing day-to-day administrative operations and will function as an integral part for Port Agency department.- Assisting with invoicing and reconciliation; knowledge of QuickBooks is preferred.
- This role involves enhancing office effectiveness by providing administrative support, organizing communications, managing travel and expenses.
- The Administrative Assistant will oftentimes be the first interaction with company clients and cruise Line representatives, so friendly, helpful, and clear communication skills are critical
- Prepare and process outgoing packages and mail
- Effectively manage calendars, arrange meetings, and conference calls
- Maintain records, reports, and files, including reconciling and filing of expense reports
- Other duties or responsibilities as assigned according to the team and/or country specific requirements
QUALIFICATIONS
Required:
- High school diploma or GED
- Minimum 2 years of previous administrative support experience
Preferred:
- Associates or bachelor’s degree from an accredited college or university
- Organized, detail-oriented, ability to prioritize and manage multiple tasks and responsibilities
- Thrives in a fast-paced environment with last minute requests and changing and competing priorities
- Strong collaborator and team player with a high level of discretion and confidentiality
- Knowledge of QuickBooks and invoicing
- Advanced written and verbal communication skills
- Proficient in Microsoft Office Suite of programs
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