Administrative Assistant Job at Southern Hospitality Services, LLC
We are looking to fill an Administrative Assistant position, that will work directly with our senior leadership. As an Administrative Assistant you will be responsible for handling day-to-day organization and activities related to our accounts receivable and payable. Administrative Assistant may be responsible for small or large task and must be able to multi-task in a fast-paced environment. We are ultimately looking to for another member to join our rewarding team, bringing a new outlook (not just a “yes” person), while also capable of completing assigned task within the timeframe provided with little to no supervision. The following are a few roles and responsibilities that may be asked of you in this position:
Responsibilities
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Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Manage obligations to suppliers, customers and third-party vendors
- Process bank deposits
- Handle day-to-day office responsibilities
- Plan meetings and take detailed minutes
- Monitor weekly and monthly goals, to ensure teams are on track for success
- Greet guests and visitors (when applicable) with a friendly and warm welcoming smile
- Write and distribute email, correspondence memos, letters, faxes and forms
- Reconcile financial statements
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Prepare daily itinerates of senior leader’s schedules
- Prepare, send, and file invoices
- Work in harmony with other departments, leadership, and team members
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain appropriate record and file keeping
- Contact clients and send reminders to ensure timely payments
- Book travel arrangements
- Submit and reconcile expense reports
- Record and manage office expenses
- Prepare agendas to meet time constraints
- Provide general support to visitors
- Identify, address, and report on the status of any discrepancies
- Act as the point of contact for internal and external clients
- Compile various statistical data reports to review with leadership
- Submit and process tax forms
- Respond to any complaints promptly
- Create memos that outline the company’s objectives and expectations of team members
- Handling small HR responsibilities (such as recruiting, interviewing, and scheduling)
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (Microsoft Word and Excel, in particular)
- Good knowledge of bookkeeping procedures and debt collection regulations
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Hands-on experience with accounting software
- Fluent in English (additional languages are a plus)
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Self-Starter, requiring little to no management
- Team Player (we support the team)
- High School Degree or GED
- Flexible Schedules (part or full time opportunities)
- Amazing Company Culture
- All training is provided
- Employee Discounts and perks (after training)
- Additional growth and development opportunities
- National Holidays off (family is important to our team)
Please Note :
caminobluff.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caminobluff.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.