The Prince George's County Department of Parks and Recreation is an unprecedented six-time National Gold Medal Award winner for excellence in park and recreation management. This award is given by the National Recreation and Parks Association, the professional accreditation organization of recreation management.

Who We Are
The Department of Parks & Recreation, Special Programs Division (SPD) is currently seeking a highly-skilled Administrative Assistant III in the division office. This position is part of an administrative team that reports directly to the Administrative Supervisor. SPD is comprised of five units, including Health and Wellness, Senior Services, Therapeutic Recreation, Disability Services, and Youth Services.

Description
The Administrative Assistant III will be responsible for direct administrative support to the Administrative Supervisor. Duties include: controlling work flow and establishing office procedures, collecting, preparing and processing data and documents, monitoring processes to ensure consistency, accuracy and conformance with policies and procedures. Must use initiative and independent judgement in executing assignments. Familiarity with various software used by the Commission to include: Kronos, Lawson, Sharepoint, Adobe (Adobe Sign) is a plus.

Support to the Administrative Supervisor and Division and provide support as needed for the following:

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  Process purchase requisitions, check requests, invoice/contract payments, expense reports, serve as purchase cardholder and petty cash custodian.
• Process confidential personnel information – personnel actions and performance evaluations; maintain personnel files. Monitor evaluation tracking system and notify managers of due dates to ensure timely submissions.
• Collect data, create and maintain spreadsheets, and accurately compile and prepare information for various budget, payroll, projects and events, reports, meetings and presentations.
• Records management – maintain automated tracking system of document flow, as well as keep digital and paper document filing systems as appropriate.
• Coordinate special projects and assignments.
• May assist w/event coordination – location/room logistics, AV needs, meeting invitations, prepare materials and information packets, gather attendance sheets, coordinate catering as needed, etc.

• High school diploma or a Certificate of General Educational Development (GED).
• Four (4) years of progressively responsible experience that includes at least two (2) years in administrative and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled.
• An equivalent combination of education and experience may be substituted, which together total 4 years.

• Administrative experience managing competing priorities in a fast-paced environment.
• Self-starter, who takes initiative, and is able to manage work program with minimal supervision.
• Proficiency with MS Office – Outlook, Word, Excel, PowerPoint, Microsoft and Google Forms, etc.
• Discretion handling confidential and sensitive information; business acumen.
• Impeccable oral, written, and proofreading skills, with a focus on accuracy and details.