Administrative Assistant III Job at WSSC Water
The
Administrative Assistant
III
provides high level administrative support to senior managers and executives. Work includes coordination of a variety of support tasks for the office.
Essential Functions
- Transcribes and/or types dictation of letters, memorandum, reports, charts, forms, questionnaires, and other materials from author, clear copy, rough drafts and/or email
- Receives telephone and personal callers, screening those that in his/her opinion can be handled by supervisor’s subordinates or by other offices
Maintains supervisor’s appointment calendar and occasionally makes appointments without prior clearance
Compiles information for and prepares a wide variety of reports
Arranges for conferences including space, time and participants
Receives and reviews incoming correspondence, screening out those matters that can be handled personally
Prepares routine acknowledgements and correspondence of a non-judgmental/policy nature
Maintains a wide variety of complex subject matter files
Reviews outgoing correspondence for procedural and grammatical accuracy, conformance with general policy and factual correctness
Assists in the preparation of annual budget submissions and provides up-to-date status reports on budget and related issues
Serves as a central point within the organization for information relating to clerical/administrative procedures, maintenance of files, ordering of supplies, and past practices pertaining to reports and other items of a recurring nature
Mentors other Administrative Professionals within the Team
Assigns to and reviews work of clerical employees, where appropriate
Makes travel arrangements for supervisor
Other Functions
Performs other related duties as required
Work Environment And Physical Demands
Work is performed in a business casual office environment
Required Knowledge, Skills, And Abilities
- Thorough knowledge of business English, spelling and arithmetic
- Thorough knowledge of the regulations, procedures, and services of the area to which assigned
Thorough knowledge of modern office practices and procedures including word processing, spreadsheet and presentation software
Ability to type statistical tables and charts
Ability to make arithmetical computations and tabulations with speed and accuracy
Ability to keep fairly complex and confidential records, to assemble and organize data, and to prepare reports from such records
Ability to compose letters and reports
Ability to monitor the work of others
Ability to establish and maintain effective working relationships with other employees and the public
Minimum Education, Experience Requirements
- High School diploma or equivalent
- 5+ years of administrative assistant experience
This position provides high level administrative support to senior managers and executives. Work includes coordination of a variety of support tasks for the office.
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