Who We Are
We are the largest community college in Colorado, enrolling close to 28,000 credit students annually in a diverse service area with broad cultural and recreational activities. We were one of 30 colleges in the initial American Association of Community Colleges Pathways Project, recently selected as a “Most Promising Place to Work” in Diverse Magazine, and profiled as one of six top community colleges for transfer student success in a recent Aspen Institute publication. Our online learning program has twice been listed recently as one of the top 10 community college online programs in the country.

We have strong commitments to student success and to inclusion, equity, and diversity. We are actively seeking to hire a workforce that matches our student community. We are an emerging Hispanic Serving Institution and expect to reach HSI status by 2024 or 2025.

We have worked hard to create a culture of collaboration, innovation, and pride and seek people who share those values and our commitments to student success and equity.

In addition to rewarding and meaningful work, Front Range Community College (FRCC) offers a comprehensive benefit package designed to provide you and your eligible dependents, including domestic partner, with a broad range of employer paid and employee paid benefit options including:

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  Medical, Dental, Vision, Life and Disability benefits, Health Benefits.
• Strong, secure, yet flexible retirement benefits, Colorado PERA .
• Access to a tuition reimbursement program for eligible employees, their eligible dependents and domestic partners at any of the 13 system community colleges.
• Access to an Employee Wellness Program and Employee Assistance Program (CSEAP).
• A comprehensive leave program, including: annual and sick leave, paid holiday and winter break (we are closed the week between December 25 and January 1.)
• Access to an abundance of professional development opportunities at FRCC.
• Opportunities to work remotely 1 day per week.

GENERAL SUMMARY:
This position exists to provide academic and administrative support to the Department Chairs, faculty, staff, students, internal and external customers of the Business & Information Technology Department (BIT). FRCC focuses on inclusivity and this position is the main point of contact for many instructors so the ability to welcome and positively interact with our diverse students, faculty and staff is essential.

DUTIES:

Departmental Office Support

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  Provide coverage at the front desk and managing BIT reception responsibilities.
• Provide administrative support for faculty, instructors and students. Including, but not limited to, reporting data, assisting with events, copying, preparing for Advisory Committee meeting, maintaining supplies for the suite and classrooms, load forms, etc.
• Follow up and report to Leads/Chairs to ensure all documents related to course instruction are filed according to institution policy.
• Disseminate reports to faculty and instructors as required.
• Complete D2L audit and follow up with Chair.
• Enter department information into Banner.
• Manage department room reservations in Ad Astra.

• Budget: Analyze, reconcile and track the budget needs of the various disciplines in the BISIT department. Prepare budget documents by reallocating P-Card purchases in Banner, assemble receipts, and reconcile monthly P-card statements for department chairs. Oversee compliance with FRCC and State fiscal guidelines and recommend adjustments.
• Purchasing: Manage inventory of faculty office and classroom supplies for the departments. Create a workflow process to support purchasing for multiple department faculty. Oversee the ordering of supplies as needed and special orders upon request of department chairs.
• Grants: Knowledge of and compliance to policies, rules, regulations, and processes of Perkins grants, external grants, and internal FRCC awards.

• Assist faculty/instructors with initial and renewal CTE credentialing applications.
• Responsible to work with faculty and Chair to ensuring the course schedules are updated and current. Monitor to ensure all classes have assigned instructors/faculty prior to registration opening. Follow up with Leads as needed.
• Insure new instructors/faculty turn in necessary paperwork, order access cards and have instructor access information for Banner, Desire 2 Learn college e-mail and computers.

• In accordance to State and College fiscal rules and guidelines, make travel arrangements for faculty by making airline reservations, hotel accommodations, registration arrangements and completing all necessary paperwork. Obtaining appropriate signatures. Advise and assist faculty with completing necessary paperwork upon their return. Revise and update travel instruction guide and travel packet for use by staff and faculty as needed.
• Assist faculty completing mileage reimbursement.

MINIMUM REQUIREMENTS:
Thirty-six months (36) of professional, general administrative or office support experience. The primary function of your job must be clerical. Effective verbal and written communication skills are necessary for success in this position. (Part-time experience will be pro-rated). Do not use “SEE RESUME” statements on the application; your application must be completed in detail documenting your experience.

SUBSTITUTION: College, university, from an accredited institution may substitute for the clerical experience as listed above on a year for year basis. (A COPY OF YOUR TRANSCRIPT VERIFYING THE REQUIRED CREDITS MUST BE RECEIVED BY APPLICATION DEADLINE, IF SUBSTITUTION IS USED TO MEET THE MINIMUM REQUIREMENTS)

REQUIRED COMPETENCIES:

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  Customer Service: Provide support and assistance to the Department Chairs, Faculty, Leads Support Team and Students by answering questions, providing follow-up, resolving questions and problems that arise.
• Communication: Communicate accurate, timely, and detailed information to faculty, staff students, other departments and vendors.
• Problem Solving: Determining the cause of the problem, identifying, prioritizing the situation and selecting a solution.
• Technology: Knowledge of Microsoft Office Suite, WebEx, Banner, Ad Astra. Create and manipulate spreadsheets to extract data, communicating through email in an effective manner, schedule appointments and create and update forms.
• Attention Detail: Complete Faculty Load Forms, travel packets, and FLAC contracts. Update team site. Reallocate expenses.
• Critical Thinking: Update budget spreadsheets. Assist with calculating expenditure. Create spreadsheets and reports for data analysis. Maintain confidentially.
• Equity, Inclusion and Diversity: Work with students and staff from diverse backgrounds Treat all students with respect and fairly.
• Establishing & Maintaining Relationships: Providing support to departments, employees, students, and vendors.

This posting may be used to fill one or more similar positions in the future.

Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.

Comparative Analysis: All state classified employees must be hired and promoted through a comparative analysis process. Part or all of the analysis for this position will include a review of your application material. Applications may be used to assess and rank applicants who meet the minimum requirements, cut to a top group, or establish an eligible list for referral to the position, along with an eSkill assessment subject to change based on size of qualified applicant pool.

Be sure your application material specifically addresses your qualifications, experience and accomplishments as they relate to the duties, minimum qualifications, substitutions, and preferred qualifications listed, including answering all supplemental questions thoroughly and with great detail. Attach additional pages if necessary to fully explain your experience and accomplishments. Failure to include adequate information or follow instructions may result in your application not being accepted for this position and may affect your score or inclusion in the final pool of qualified candidates.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we
encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work
environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Front Range Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any
reasonable accommodation requests related to employment, including completing the
application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, JoAnne Wilkinson, at joanne.wilkinson@frontrange.edu or call 303-678-3707.

Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA)
The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable
accommodation for health conditions related to pregnancy or the physical recovery from
childbirth.

If you are an individual who wishes to request reasonable accommodations for an exam, you must do so at least three days prior to the administration of the exam. Please refer to the contact information on the exam scheduling notice or on the specific job announcement.

Notice to Prospective Employees:
Front Range Community College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report. The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:

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  Front Range Community College's alcohol and other drug policy
• VAWA policy
• Campus security policies
• Campus/community resources
• Where to find registered sex offender information
• Crime statistics for the previous three calendar years
• Reporting crimes

• By going to the internet website at: Clery Act Information (Download PDF reader) (Download PDF reader)
• Printed copies of the FRCC Campus Annual Security Report are available on request through the Dean of Students Affairs Office and any college Campus Security and Preparedness Office