The Administrative Assistant provides administrative support to the Leadership and Principal Gifts frontline fundraisers to assist them in their outreach to and solicitation of gifts from the College’s strongest potential supporters.

Primary Position Responsibilities

• Coordinates travel planning and meeting scheduling, drafts briefings, and enters debriefing reports.
• Assists with electronic and printed correspondence to donors and prospective donors, as well as internal communications among colleagues; and assists other team members collegially.
• Manages data and reports to track, produce, and distribute, in a timely way, accurate lists about prospects, prospect and donor visits, etc.
• Completes prospect coding, tracking all donor activity including visits, phone conversations, and correspondence in the Development database (Affinaquest).
• Coordinates all necessary material for complex high-level briefings including detailed itineraries, research, briefings, and relevant attachments.
• Assists in the planning, tracking, and execution of a full range of high-level cultivation, donor engagement, stewardship, and thank-you events.
• Creates project action items and production timelines; coordinates with fundraisers to assist in the development of briefings.
• Completes donor event participation tracking in Affinaquest.
• Produces reports summarizing event participation and other event reporting as required.
• Completes expense reports and ensures that appropriate reimbursements are made; reconciles expense statements.
• Assists other Development Office administrative assistants as needed in a collegial and team-oriented fashion.
• Other projects and duties as assigned.
• The Administrative Assistant supports all activities involved with the cultivation, solicitation, and stewardship of prospects and donors. Provides high quality work in a fast-paced environment with multiple competing deadlines, exercising the utmost discretion at all times.

Performance Profile

• Judgment – exercise good judgment and high level of discretion/diplomacy when managing correspondence, calendar/meeting requests, and building relationships
• Accuracy - high level of accuracy on all calendar, travel, budget, and communication efforts/details
• Efficiency - strong work ethic, initiative, and ability to problem-solve effectively and juggle multiple demands efficiently
• Initiative – proactive, confident in taking responsibility, decisive
• Customer Service – provide excellent customer service to all colleagues, campus partners, internal and external stakeholders
• Collaboration – works effectively with colleagues; represents the Development Office in a positive, professional, and collegial manner.

Education Required

• Bachelor’s degree preferred. High school diploma required.

Experience Required

• Two or more years of progressive administrative experience is preferred. Experience in an educational setting is preferred but not required.

Skills and Abilities Required

• Excellent oral and written communication skills.
• Excellent organizational skills and keen attention to detail.
• Excellent interpersonal skills, including poise, professionalism, and discretion with confidential information. Strong computer and office software skills. Affinity for customer relations management (CRM) databases and data-entry.
• Ability to handle numerous and concurrent tasks with varied and specific deadlines.
• The ability to collaborate, as well as to work independently and pro-actively in a fast-paced environment is essential.
• Ability to work remotely and to support staff who work both on campus and remotely.

All employees hired after August 2, 2021 are required to upload proof of vaccination and booster against COVID‐19, subject to approved medical or religious exemptions or disability accommodations.