ADMINISTRATIVE ASSISTANT / Real Estate Development Team, Rochester NY

Join Conifer Realty’s Corporate Resource Center’s Development Operations Team

HYBRID POSITION: 60% In office, 40% remote, once fully trained

SUCCESSFUL CANDIDATES’ EXPERIENCE will include:

• Minimum five (5) years relevant work experience as an executive level administrative assistant or comparable administrative support office experience.
• Strong skills in technology software including Microsoft Word, Excel, PowerPoint and Outlook; MS Teams, Zoom.
• Proficient in or can be easily trained in Data Base Knowledge Systems (Deal path; Yardi, Smart sheet)
• Knowledge of InDesign and other design software a plus
• Excellent office administrative skills including emails, correspondence, mail, telephone messaging, data entry, proofreading, filing, others as needed.
• Demonstrated strong customer service skills to interact and assist internal and external customers at all levels of the company and outside representatives.

OVERVIEW: The Administrative Assistant - Development will assist and support the Development Department with all administrative daily activities and projects as needed.

RESPONSIBILITIES will include:

• Provide administrative support to the Development Team including correspondence, presentations, scheduling meetings, managing calendar, email, travel arrangements, invoicing and expense reports.
• Perform general clerical duties to include, but not limited to: printing, scanning, photocopying, mailing and filing.
• Print and assemble multifamily housing funding applications and request for proposals and qualifications (RFP/RFQ)
• Draft policy and procedure sheets for the Development Team at the direction of the Senior Vice President of Development Operations
• Draft presentations for local municipal approvals and partner meetings at the direction of the Development Team staff (will require a high proficiency in PowerPoint)
• Scan and maintain documents in electronic archive when needed.
• Process invoices from outside vendors including scanning, coding and follow up with internal and external parties
• Assist with answering multi-line telephone system, take accurate messages, and screen and direct telephone calls for management in a professional manner when necessary.
• Process incoming and outgoing mail by operating postage meter, in the absence of the receptionist, when necessary.
• Operate standard office equipment efficiently to include: multi-line telephone system, computer with printer, scanner, photocopy machine, facsimile machine and postage meter.
• Other development-related administrative projects, duties as assigned.
• Physical attendance at assigned work location during scheduled hours is essential.
• Ability to work evenings during high volume times of the year.

EDUCATION/TRAINING:

• Degree: Two-year college degree required or comparable executive administrative support work experience.
• High School or GED equivalent required.

CANDIDATE’S INTERPERSONAL SKILLS will include:

• Excellent oral and written communication skills.
• Ability to maintain utmost confidentiality on all projects, communications, conversations, correspondence as related to this role as Conifer employee.
• Outstanding customer service skills to interact with all employees, visitors, residents, contractors, vendors, community representatives.
• Strong interpersonal communication skills.
• Excellent organizational and time management skills to meet required deadlines.
• Adaptable – flexibility to change projects quickly and adjust to change.
• Able to work independently as well as support a team.
• Resourceful; excellent problem-solving skills.
• Proactive; eager to learn and take on new responsibilities.
• Outgoing, friendly – willing to assist immediately when called on.
• Business Professional with excellent business judgment; project a professional image at all times.
• Research skills; able to “think outside the box.”

CONIFER OFFERS GREAT BENEFITS:

• Full-time / 37.5 Hours Weekly
• Hours 8:30 - 5:00 Mondays - Fridays
• Competitive Pay with annual bonus potential
• 15 Days Paid Time Off first year
• 13 Paid Holidays (2 are floaters)
• 401K with company match
• Ongoing training and development for career growth opportunities
• Elective benefits include Medical, Dental, & Vision
• Company paid Life, Short- & Long-Term Insurances
• Extraordinarily positive culture & environment; great team support
• Robust employee referral payment program

Visit Conifer’s website for our Mission, Values and Services at link: https://coniferllc.com/

About Conifer: Conifer Realty, LLC is a dynamic, vertically integrated organization that creates and manages high-quality affordable and work-force housing. Conifer is devoted to growth, to innovation and to be purposeful to our communities. Every step in our process creates a path to a HOME for Possibilities - a HOME for our residents, and a HOME for our employees. Conifer has a 47+ year investment and development history with over 15,000 units owned and managed today. At the heart of Conifer is an experienced team of over 500 highly skilled and passionate professionals. The team’s demonstrated entrepreneurial spirit has secured our leadership role in the affordable housing industry.

APPLY TODAY via our website link to complete our application process and attach your resume: https://www.careersatconifer.com . You will hear directly from the hiring manager on next steps in the process. Thank you for your interest in joining the Conifer Team!

Conifer Realty LLC is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran/Citizenship/Immigration Status.