Office of Alumni, Development, and Continuing Education for the UMKC School of Dentistry

The UMKC School of Dentistry Alumni Affairs, Development, and Continuing Dental Education (CDE) is seeking an Administrative Associate (UM Job Title: Office Support Associate) to join our team. This individual is an integral part of a team whose goal is to provide the best possible experience to our clients, students, alumni, faculty, and staff to further the mission of the School of Dentistry.

Duties include but are not limited to:

Midwest Dental Conference (MDC)

• Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests and speaker hosts
• Contribute to marketing materials of speakers
• Assist with MDC attendee registration
• Maintain attendee records for reports and audits and attendee verification, manage course evaluations, and stewardship
• Work with the Conference Director to develop prospectus for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors
• Help facilitate mailing for all reunions and assist with class reunion representatives
  

Administrative Oversite

• Point of first contact for the Office of Alumni, Development, and CDE in School of Dentistry
• Spearhead Social Media Presence
• Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests
• Assist with all Alumni and Development activity and events including but not limited to mailings, stewardship, email communications, and magazines
• Ad hoc administrative duties, as needed
  

Continuing Dental Education (CDE)

• With guidance from the CE Director, manage all aspects of speaker contracting, speaker needs, room reservations, AV requests, staff the course, conduct evaluations and provide verification of attendance
• Respond to phone and e-mail inquiries and requests; maintain records related to CDE activities, send out invoices and receipts and process payments for CDE course attendees and presenters,
• Edit marketing materials to include course announcements, brochures, articles, web sites, correspondence, etc.
• Assist with maintaining compliance with CERP, ACDE and PACE certifications

• A Bachelor's degree or an equivalent combination of education and experience
• At least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

• Excellent computer skills including proficiency with Microsoft Office Suite is preferred.
• Previous experience with event planning, project management and/or continuing education preferred.

Full-time (1.0 FTE), benefit-eligible, staff position.

Up to $22.00 per hour, commensurate with experience, education, and internal equity.

Application review begins immediately.

Applicants must combine all application materials (cover letter, resume, and list of five references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).

If you are experiencing technical problems, please call (800) 488-5288.

Note, you must provide a description of job duties for each Work Experience entry on your application. Please carefully review the application instructions section of our Careers page prior to submitting your materials.

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version

We offer full benefits that start day one, generous paid time off, paid winter break, and continuing education benefits. Visit our Total Rewards page to learn more (https://info.umkc.edu/hr/total-rewards/).