National law firm seeks an Administrative Clerk for its Portland office. This position is a full-time, onsite position Monday-Friday.

Position Responsibilities:

• Assist with document management, file organization, and e-filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.)
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish Kitchen with supplies and keeping orderly.
• Assist with the processing of daily incoming and outgoing mail.
• Scanning, copying and saving of documents.
• Assist with document management and physical file organization.
• Set up and take down of Conference Rooms for depositions and meetings.
• Interact with maintenance crews and vendors when Office Administrator is unavailable.
• Ordering of supplies through Staples.
• Assist with processing of invoices and maintaining of invoice matrix.
• Assist with document retrieval for attorneys and staff.
• Assist paralegals with processing of medical records and radiology imaging.
• Assist with downloading and saving of deposition transcripts.
• Assist with downloading and saving Court documents.
• Assist with copying of CD/DVD’s of imaging, medical records and pleadings for distribution.
• Assist with voluminous mailings.

Position Requirements:

• Minimum of 2 years law firm experience.
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
• Excellent communication skills, both verbal and written.
• Ability to work in fast paced environment while paying close attention to detail.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.

Recruiters - Please do not contact us as we are not using external recruiters to fill this position at this time.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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