Administrative Fiscal Assistant in Medical Examiner's Office Job at County of Dodge, WI
POSITION INFORMATION
Status: Part Time (16 hrs. per week), Non-Exempt
Starting Wage Range: $19.54/hr. - $21.50/hr.
Position Open Until Filled
Please submit Cover Letter & Resume with application
POSITION SUMMARY
This position provides fiscal and operational support to the assigned Department; and provides responsive, courteous, and efficient customer service in support of Departmental operations.
ESSENTIAL FUNCTIONS
The following duties are typical for this position. However, they are not to be construed as exclusive or all–inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.
- Provides customer service to internal and external customers; greets, receives, and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
- Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes.
- Composes routine correspondence; proofreads and edits documents; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
- Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required by Department and County policies.
- Enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
- Processes invoices/billing statements for services rendered and tracks payment collections. Maintains vendor databases and makes contact when needed.
- Reviews and processes accounts payables for payments required.
- Maintains accounts payable files and reports.
- Inventories, orders, and stocks operational supplies.
- Prepares monthly, quarterly and year-end reports for a variety of departments. Provides assigned financial reporting.
- Participates with the annual budget and audit process as assigned.
- Provides backup assistance to other department personnel as needed.
- Other duties as assigned.
- Processes open record requests for final approval prior to distribution.
MINIMUM REQUIRED QUALIFICATIONS
- High School Diploma/equivalent and two (2) years’ previous work experience in bookkeeping/accounting. Equivalent combination of education and experience which provides necessary knowledge, skills, and abilities may be considered.
OTHER REQUIREMENTS
- Must successfully pass criminal and caregiver background check (Human Services).
- Must successfully pass criminal background check.
PREFERRED QUALIFICATIONS
- Associate’s degree in accounting or related field.
Minimum Requirements
REQUIRED JOB COMPETENCIES
- Ability to establish and maintain accurate records of assigned activities and operations.
- Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
- Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
- Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
- Ability to think quickly, maintain self-control, and adapt to stressful situations.
- Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
- Knowledge of computer software including word processing, spreadsheet, and database applications consistent for this position.
- Ability to perform mathematical calculations required of this position.
- Ability to communicate clearly, concisely, and effectively in English in both written and verbal form.
- Skill in researching and understanding complex written materials.
- Ability to prepare and maintain accurate and concise records and reports.
- Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
- Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
- Ability to handle sensitive interpersonal situations calmly and tactfully.
- Ability to maintain professionalism at all times.
- Ability to maintain effective working relationships with individuals within and outside the organization.
- Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.
- Ability to work the allocated hours of the position and respond after hours as needed.
PHYSICAL AND WORK ENVIRONMENT
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor or Human Resources.
- This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
- Work has standard vision requirements.
- Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
- Hearing is required to perceive information at normal spoken word levels.
- Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
- Work is generally in a moderately noisy office setting.
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