Administrative Secretary Job at Michigan Association of School Boards
Deadline: April 14, 2023
District/Organization: Genesee Intermediate School District
Position/Type: Central Office – 1st Line Admin, full time
Salary: $22.25 – $32.35 per hour
Position Details
Job Title:
Administrative Secretary – Center for Countywide Programs
Job Summary:
The Administrative Secretary works with the Executive Director of Center for Countywide Programs (CCP) to perform administrative, secretarial, human resource and financial support tasks that require a high level of judgment and skills. Serves as a personal assistant to the Executive Director, and establishes meeting schedules, takes minutes, prepares reports and represents the director and the department on a variety of committees. Responsible for assisting the Executive Director with the coordination of work flow of the support team assigned to the area.
Essential Duties (May include, but not limited to):
- Supports the day-to-day needs of the Executive Director, by maintaining scheduled appointments, coordinating and preparing arrangements for meetings, conferences, interviews, and other associated tasks.
- Maintains confidential information, files and accurate records for the Executive Director as assigned.
- Facilitates communications for the Executive Director, such as personnel-related issues, hiring recommendations, reference checks, employee evaluations and corrective action in coordination with Human Resources staff.
- Assists the Executive Director of CCP in the development of Board of Education agenda and related materials.
- Ensures with the Executive Director, that board policy and administrative guidelines are communicated and followed by staff in the assigned area of responsibility.
- Coordinates with staff from other departments to ensure processes are followed in a timely manner.
- Responsible for training support staff on office procedures, following board policies and administrative guidelines.
- Troubleshoots, problem solves and directs questions to the correct area/person.
- Processes incoming correspondence, composes and drafts correspondence and develops documents related to CCP in accordance with district standards.
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Administrative Secretary – Center for Countywide Programs
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Essential Duties (Continued):
- Prepares various types of correspondence, memoranda, agendas, meeting minutes, reports, presentations, etc.
- Process the flow of various documents requiring approval from CCP.
- Facilitates employee recruiting efforts between department administrators and staff from the Human Resources Department.
- Coordinates with staff from others departments to ensure processes are followed in a timely manner.
- Coordinates the evaluation of CCP employees with department administrators and staff from the Human Resources Department.
- Interfaces and coordinates department activities with employees and constituent district personnel.
- Provides support and training of CCP administrative support team as assigned.
- Consistently models Win-Win leadership.
E-mail: gisdhr@geneseeisd.org
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