Description
The Human Resources Administrative Specialist serves as the primary customer service contact regarding professional development, on-boarding new employees and working to maintain the Jackson College Culture. In addition to serving as a key contributor to the daily Human Resources operations, the Specialist will focus on the continuous improvement of the organizational culture by researching, planning, and providing opportunities for employee growth and recognition. This position requires a strong team-approach to daily work activities, ability to juggle and prioritize several projects at once and adapt to the constant development of new approaches.

Essential Functions

• Provide comprehensive administrative support to day-to-day operations of HR, ensuring accuracy of processes, policies, and compliance with contract agreements.
• Coordinate all adjuncts, JC and Edustaff, employment files. Process all adjunct absence reports, stipends, additional hours, and non-classroom terms of assignment.
• In coordination with HR Director, maintain the system utilized to assure compliance with the Higher Learning Commission faculty qualification guidelines. Maintain faculty qualification information in the Colleague system including updating of licensing and credential expiration dates.
• JC liaison with Edustaff, third party payroll partner working with adjuncts, coaches, and on-call banquet employees.
• Handle all subpoenas regarding students and employees; notify departments, send requests, and provide results.
• Coordinate coaching positions, employment files, issue annual pay schedules for payroll for each coach, set up payment plan and track coaches and their sport’s seasons.
• Primary tracking and response for unemployment claims received.
• In coordination with the Human Resources Director manage the Jackson College Leadership Academy and other professional development for all Jackson College employees. Develop programming, coordinate logistics, follow-up with participants and oversee entire process in developing Jackson College future leaders.
• Manage the New Employee Orientation (NEO) process. Coordinate logistics, scheduling, and follow-up with new employees to ensure they are oriented to the JC community/culture and feel welcomed as they begin their employment, including managing the mentoring programs and mentors.
• Annually manage the Outstanding Administrator, Staff and Faculty Awards. Coordinate the process, committees, communication, and parade to distribute awards.
• Upon request, in coordination with the Director of Human Resources, meet with other institutions to provide benchmarking data primarily on our new employee process. Benchmarking data may also include evaluation process, compensation, and professional development.
• Exercise individual judgment while dealing with potential or real troubles on own initiative, and appropriately determining when to bring them to administrator’s attention.
• Coordinate Temporary Letter of Appointment requests, manage employment materials/files, set up web time reporting, and track each TLA start to finish.
• Administer Employee Tuition Waiver program including tracking and accruals for all employees (Adjunct, Coaches, Faculty, Staff and Admin).
• In coordination with the Director of Human Resources ensure the on-time completion of annual personnel evaluations across campus including Staff, Administrators and Probationary Employees.
• Assist in scheduling on-campus wellness initiatives, professional development opportunities, and coordinate training events or programs, including Convocation, All College Celebrations and campus wide celebrations
• Use Microsoft Office programs and know or learn how to efficiently use HR software packages. On a daily basis, this position will use Datatel and WEBI.
• In coordination with the Executive HR Director, maintain the Human Resources Web Pages, including being an active member of the Web Liaison Committee.
• Maintain the seniority list for both full and part-time Classified/Tech employees per the contract requirements.
• Track part-time employee hours each term. Calculate and post leave time in Colleague per the contract requirements.
• Cross train with other HR team members to provide back-up support during peak times and absences.
• Responsible for understanding, supporting and actively demonstrating the College’s beliefs, values, mission, and vision and being in agreement to be evaluated by same.
• Perform other duties as assigned by Executive HR Director and HR Director.

Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and Experience
Required:

*
Bachelor Degree or higher in Business Administration, Human Resources, Marketing, or related field and three years of human resources work experience.

• Associates degree with at least five years of human resources work experience will be considered.

Knowledge, Skills and Abilities
Minimum

• Experience with Human Resources practices
• Working knowledge of Federal and State benefit related laws (i.e. HIPAA, FMLA, FSA, HSA, COBRA and Worker’s Compensation).
• Experience with maintaining employee records
• Experienced in administration of employee benefits
• Ability to maintain strict confidentiality and accuracy when handling sensitive information, records, and reports
• Contract compliance, records management tracking, and reporting experience
• Excellent interpersonal skills and strong organizational skills. Ability to manage several projects at once
• Proficient in Microsoft Office, Outlook, Excel, PowerPoint, and Database management
• Demonstrated success in a customer service environment
• Experience in developing and working within project budget, goals, objectives, and deadlines

Preferred:

• Office management principles and practices
• Work as a team in an open office setting.
• Ability to adapt to changes in work environment, manage competing demands and deal with frequent changes, interruptions, or unexpected events
• Excellent interpersonal, writing, and communication skills and strong organizational skills.

Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, and technical procedures, manufacturing design documents or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Supplemental Information

Jackson College only accepts on-line applications though this system. For assistance with this, please call 517-796-8468.
Please use your* legal *first and last names on your application. If you are hired, you will have the opportunity to identify and utilize your preferred name.
The Jackson College Nepotism policy prohibits the hiring of direct relatives of current employees or members of the Board of Trustees including spouse, domestic partner, child, stepchild, parent, stepparent, aunt, uncle, niece/nephew, grandparent, grandchild. This policy applies to all full and part-time employees except for student workers, tutors, temporary employees and adjunct faculty.
It is important that your application show all the relevant education and experience you possess (even if you are repeating it from your resume or cover letter). For instance, do not say, "See Resume or C/V." Your resume, cover letter, and if a degree is required an unofficial transcript must be attached to your application. Applications will be rejected if incomplete.
When you apply for the position, you will get to the document upload area where you will be given an opportunity to attach your documents such as your vita, transcripts, etc.. Instructions will also be found there.
The College reserves the right to request proof of degree or certification at a later date if these documents are required as part of the qualifications for the position.
Final candidates will be subject to a criminal background as part of the employment process.
If selected you will be required to complete the US Citizenship and Immigration Services, Employment Eligibility Verification form I-9 and provide documentation verifying identity and eligibility to work in the United States. Jackson College is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.
Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three (3) working days prior to the date of need.
A copy of Jackson College's Annual Security Report and Annual Fire Safety Report is available on the JC Campus Safety & Security website. The security report contains crime statistics for the previous three years for all of our campus locations and the annual fire safety report, which contains statistics for any reported fires in campus housing units and fire safety systems in these buildings. Additionally, the report contains policies, available resources and information concerning personal safety, fire safety and reporting procedures for both crimes and fires.
Applicants have rights under Federal employment laws (Download PDF reader). Jackson College is an Equal Opportunity Employer that actively supports workforce diversity.

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

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