Summary

The City of Bend Housing Department is currently seeking one (1) applicant for a full-time Shelter Coordinator position. This opportunity is an hourly, FLSA non-exempt (overtime eligible) position and is represented by the City of Bend Employee Association (COBEA) and is benefits eligible.

To be considered for this position, applicants must have a complete application that includes:

• The online application via NeoGov (access also available on City of Bend website under Human Resources/Job Openings)
• Attached formal Cover Letter (required)
• Attached formal Resume (required)
• Attached valid Credentials, Certifications and Licensing (if applicable)

Applicants must provide certification that they are a veteran or disabled veteran to receive veteran's preference. For more information click here .

Applications received by Friday, February 10, 2023, at 12:00 pm (noon) PST will receive preference for initial review, but position shall be open until filled.

Position Overview
This position will perform day to day duties associated with ongoing programs involving Department of Housing and Urban Development (HUD) Community Planning and Development programs, Oregon Housing and Community Services (OHCS), Houseless Services Program and City of Bend Affordable Housing Fee funded projects. Performs a variety of technical functions and tasks associated with implementation of affordable housing and related federal and state programs.

This position will focus on City Council’s goal to “Take meaningful action to make this statement a reality: People who live and work in Bend can afford housing in Bend,” specifically the Guiding Principle, “Explore and increase funding sources for housing, facilities, and related support services for community members who are housing insecure or experiencing homelessness,” and Action Item, “Create housing or facilities to house 500 homeless individuals on a temporary or permanent basis.”

Supervision Received and Exercised
The Shelter Coordinator reports to the Senior Program Manager. Work requires independent judgment and initiative on assignments that may be confidential, sensitive and/or controversial in nature. The position requires demonstrated exceptional attention to detail and an ability to establish and maintain effective working relationships with the Senior Program Manager, Housing Department Team, other City personnel, contractors, elected and appointed officials, volunteers and civic organizations, various public agencies, business groups, neighborhood groups and the general public.

Functions, Duties and Responsibilities

ESSENTIAL FUNCTIONS INCLUDE:
The information provided below encompasses the essential functions and capabilities linked with this position.

Duties and Responsibilities

The individual in this position is expected to engage in the following work-related activities.

• Processing expenditures related to shelter programs - requires an understanding of contracts and budgeting;

• Tracking and reporting contract deliverables and metrics on time and accurately;

• Maintaining City of Bend mapping, website, and other communications tools;

• Responding to public and internal inquiries related to houselessness;

• Supporting administration of multiple grants including grant writing;

• Coordinating and scheduling meetings and providing administration support, translating tasks to scheduled benchmarks and/or actionable items;

• Working with underserved communities and individuals and the organizations provide services;

• Prioritizing needs of multiple service providers programs/needs etc.;

• Developing and implementing compliance monitoring tools and systems;

• Providing support to the Senior Program Manager;

• Researching and supporting best practices, creation, review, and updating of program manuals, contracts, and procedures;

• Supporting Safe Parking Program;

• Onsite work at shelters;

• Representing department and City at internal and public meetings;

• Managing Construction Excise Tax process – RFQ, RFPs, outreach, etc.;

• Supporting developments and sustained funding of shelter/solutions to houselessness;

• Supporting development, design, and renovation of shelters and sites through coordination and oversight of contractors, partners, and the public;

• Complies with safety requirements of the position and actively promotes safe work practices;

• In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities and infrastructure;

• Other related duties as assigned.

Knowledge, Skills and Qualifications

• Housing and Urban Development, Community Planning, Continuum of Care and Coordinated Entry;
  
• Best Practices and emerging best practices related to shelter and houselessness;
  
• Principles of Trauma Informed Care and Housing First;
  
• Oregon Housing and Community Service;
  
• Compliance related to Shelter Operations and Rapid Rehousing;
  
• Request for Qualifications and Requests for Proposals documents, drafting and evaluation;
  
• Basic Federal and State granted administration including general financial standards;
  
• Public Meeting Laws

Skill in:

• Basic Federal and State granted administration including general financial standards, program administration, monitoring, and compliance;
  
• Organization and attention of detail;
  
• Communications with a wide variety of internal and external parties;
  
• Ability to work to deadlines with limited direction;
  
• Writing program summaries, reports, and professional correspondence;
  
• Using computer and related software applications;
  
• Coordination with different internal departments;
  
• Coordination with different external funding entities;
  
• Creation of files and systems for compliance;
  
• Ability to monitor Sub-Recipients and Recipients for compliance;
  
• Drafting formal business correspondence and other documents.

Ability Requirements
The following capabilities are required to perform the essential functions of this position.

• Effectively communicate with others verbally and in writing, including by phone, e-mail, or in person.
  
• Understand, remember, communicate and apply complex oral and/or written instructions and factual information.
  
• Remain in a stationary position (sitting or standing) for extended periods of time, occasionally stand, walk, stoop or kneel for extended periods of time.
  
• Exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
  
• Maintain sustained concentration on computer screens and use keyboards and a variety of peripherals.
  
• Work is generally performed in an office setting with travel required to off-site locations.
  
• Ability to occasionally travel locally and regionally.

Education, Experience, Certifications and Licenses
The following are the qualifications for this position.
Minimum Qualifications

• Associate’s degree or equivalent from two-year college or technical school or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities as outlined in this job description.
• At least 2 to 3 years' experience in a similar position and/or performing similar tasks.
• Current and valid Driver's license per City policies outlined in the Employee Handbook.

Preferred Qualifications

• Bachelor's degree in finance, real property, planning, business, related fields or equivalent of experience or knowledge.
• 3-5 years of direct professional experience in services related to individuals and families experiencing houselessness, Affordable Housing development assistance, regulatory compliance, and client assistance.

Diversity & Equal Opportunity Employer Statement

The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion. At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act.

High Deductible Health Plan (HDHP)
Medical, Vision and Prescription Coverage
Underwritten by PacificSource Health Plans

Full-time employees currently pay 10% of the total monthly premium. Benefit-eligible part-time employee premiums are pro-rated according to their regularly-scheduled hours, either at 50% (employees working 20-29 hours per week) or 75% (employees working 30-39 hours per week) of the full monthly premium.

Employee monthly premium: Employee Employee & Dependents Part-time 1 Employees (30-39 hours per week) $152.33 $380.81
Part-time 2 Employees (20-29 hours per week) $304.66 $761.62 Health Reimbursement Account (HRA)
Third Party Administrator - PacificSource Administrators (PSA)

This is an employer-funded account designed to reimburse employees for IRS-qualified medical expenses. Reimbursements are tax-free, and any unused HRA Comp-A fund amounts at the end of the plan year are transferred to the employee’s VEBA account following first full year of employment (see below for VEBA account information). Coinsurance (Med-G) funding remaining at plan year end is forfeited and does not roll to the VEBA.

Employee monthly premium portion : Employee Employee & Dependents Coinsurance (Med – G) $1,250 $1,781

Part-time 1 Employees HRA (Comp – A) $1,500 $3,000
(30-39 hours per week) Coinsurance (Med – G) $937.50 $1,335.75

Part-time 2 Employees HRA (Comp – A) $1,000 $2,000
(20-29 hours per week) Coinsurance (Med – G) $625 $890.50

Employees also have the option to self-fund a Flexible Spending Account (FSA) for unreimbursed medical expenses to offset potential out-of-pocket liability under the medical/dental plans and potentially shelter their HRA Comp-A account to allow for larger rollover to their VEBA account at plan year end.

First Stop Health - Telemedicine: The City of Bend provides First Stop Health (FSH) telemedicine benefits for FREE to all medical-enrolled employees and up to seven (7) of their immediate family members.
Underwritten by MODA
$1,500 calendar year benefit maximum per covered individual includes $1,000 one-time orthodontia benefit.
Full-time employees currently pay 10% of the total composite monthly premium. Part-time benefit-eligible employee premiums are pro-rated according to their regularly scheduled work hours (50% for employees working 20-29 hours per week; 75% for those working 30-39 hours per week).

Employee composite monthly premium : Employee with/without Dependents
Full-time Employees $11.98
Part-time 1 Employees (30-39 hours per week) $29.94
Part-time 2 Employees (20-29 hours per week) $59.88
Administered by HRA VEBA
Individual employee account that receives tax-free rollover amounts from the City-funded HRA Comp-A account remaining at the end of each plan year. The account belongs to the employee and may be invested in mutual funds similar to deferred compensation. The account can grow, tax free, and be used for future medical expenses and can be used either while still employed or after separation/retirement.
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Underwritten by New York Life

Group Basic Term Life Insurance: Benefit-eligible employees working at least 20 hours per week are eligible for a coverage amount of one times the employees annual salary, to a maximum benefit of $150,000, with a minimum benefit of $50,000. Coverage includes person accidentcoverage for loss of life and/or limb, per scheduled benefit package amounts.

Group Long-term Disability Insurance: Benefit-eligible employees working at least 20 hours per week are eligible for a a benefit of up to 66.67% of employee’s covered earnings to a maximum of $9,000 per month.

Voluntary Life and AD&D: Active, full time employees of the City of Bend regularly working a minimum of 20 hours per week are elgibile for additional voluntary coverage for the employee, spouse/domestic partner and dependent children.
The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee’s behalf begin following completion of the six-month waiting period. The City makes “employer” contribution based on the employee’s Tier I, II or OPSRP member status. The City also makes the “employee” member contribution of 6% of salary. For complete PERS program details, visit the website http://www.oregon.gov/pers
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members. The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:

• AFLAC Supplemental Insurance (various plans are offered)
• MASA ground and air ambulance membership
• 457(b) Deferred Compensation Plans sponsored by Nationwide Retirement Solutions & Mission Square Retirement