To be considered for this exciting opportunity apply at: https://bit.ly/Assist-to-CM-3DLjHFy

Are you looking for a challenging high-profile role with growth opportunity?

As the Assistant to the City Manager, you will have the opportunity to work with executive staff and manage projects such as downtown revitalization, parking, economic development, climate change, public art, and housing. If this is you, the City of St. Helena welcomes your application to be the next Assistant to the City Manager.

The Assistant to the City Manager works under the direction of the City Manager. Major responsibilities for this position are: conducting research and analysis on a variety of specialized topics; serving as liaison by participating and providing support to a variety of committees, boards, special projects and programs; providing complex and high-level administrative support to the City Manager and City Council; responding to and resolving difficult and sensitive complaints and inquiries, preparing, writing, and presenting reports and correspondence; and recommending change and improvements to programs, systems, procedures, and methods of operation.

The ideal candidate will have strong organizational and project management skills, excellent written and oral communication skills; exercise tact, initiative, prudence, and independent judgment; and availability to attend evening meetings to support the Council and Committees.

As a member of the City Manager’s staff the incumbent receives executive level benefits and is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and is at-will.

For more detailed information about this exciting opportunity, please click the link below:
https://www.rgsjpa.org/wp-content/uploads/2015/09/St-Helena-Asst-to-CM-Brochure.pdf

“*_Regional Government Services and its’ staff are conducting the recruitment for the client.”*_

CORE COMPETENCIES:

• Accountability - Accepts responsibility for themselves and their work product
• Adaptability and Flexibility – Can shift gears comfortably
• Attention to Detail – Accomplishes tasks with thoroughness and accuracy
• Communication –Effectively conveys and exchanges thoughts, opinions, and information verbally and in writing
• Critical Thinking – Identifies and defines problems and develops workable solutions
• Customer Service – Maintains on-going client relationships
• Inclusiveness - Respects and values working in a diverse environment
• Interpersonal Relations and Skills - Builds relationships based on mutual trust and respect
• Reliability and Commitment - Shows commitment, dedication, and accountability in one's work, and follows through on all projects, goals, and aspects of one's work
• Results Orientation and Execution - Manages time and priorities effectively
• Teamwork - Works collaboratively with others to achieve a goal
• Time Management and Organization - Plans and executes plans for events, tasks, and processes in an efficient manner

ABOUT THE CITY:
The City of St. Helena is in the center of the premier Napa Valley wine-making region of California approximately 60 miles north of the San Francisco Bay Area. The City has a population of approximately 6,000 and is a full-service city with its own police department, fire department, public library, building department, and water and sewer departments.

TYPICAL QUALIFCATIONS:

Education and Experience: Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an Assistant to the City Manager. A typical way of obtaining the required qualifications is to possess the equivalent of three years of administrative and analytical experience, preferably with a local municipality, and a bachelor's degree from an accredited college or university with major course work in public administration, political science, business administration or a related field. Master’s Degree preferred.

License/Certificate: Possession of, or ability to obtain, a valid Class C California driver's license.

Knowledge/Abilities/Skills: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)

Knowledge of: Principles and practices of public administration including the organization and functions of municipal government; operations, services, and activities of a municipality; government, council, and legislative processes; operational characteristics, services, and activities of the City Manager’s Office; principles and practices of program development and administration; advanced organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment; principles and applications of critical thinking and analysis; techniques and formulae for administrative, financial, and comparative analyses; methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation; recent developments, research methods, current literature, and sources of information related municipal government operations; principles and practices of budget preparation; finance and accounting systems; principles of business letter writing; principles of lead supervision and training; English usage, spelling, grammar, and punctuation; principles of effective public relations; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; pertinent federal, state, and local laws, codes, and regulations.

Ability to: Plan, organize, direct, coordinate, and evaluate assigned programs, projects, events, or technical areas; participate in the development and administration of program goals, objectives, and procedures; perform the full range of complex and difficult professional analytical, programmatic, and administrative duties involving the use of independent judgment and personal initiative; collect, evaluate, and interpret varied information and data; research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues; analyze complex problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; develop recommendations for problematic areas and implement and monitor changes; prepare clear and concise technical, administrative, and financial reports; understand the organization and operation of the City, assigned program areas, and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations; properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations and policies; identify and respond to community and organizational issues, concerns, and needs; coordinate multiple projects and meet critical deadlines; organize and prioritize timelines and project schedules in an effective and timely manner; plan, schedule, and review the work of assigned staff; participate in the preparation and administration of budgets; work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person; exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Skill to: Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, kneeling, squatting, and stooping in the performance of daily activities. The position also requires repetitive hand movement and fine coordination in data entry and preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. The position requires the need to lift, drag and push files, paper and documents weighing up to 25 pounds.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Benefits

• Annual Salary: $106,341 – $129,258
• 3% Confidential Pay
• CalPERS defined benefit retirement: 2% at 60 formula for classic members; 2.0% at 62 for new members. (Employee is responsible for payment of the employee share of the pension cost).
• City employees participate in the Social Security system.
• Medical (Kaiser or Anthem), dental (Delta Dental) and vision (VSP) for employee and dependents.
• Vacation accrues at varying rates for full-time employees. The beginning accrual rate is generally ten working days per year, increasing after 5 years.
• Twelve holidays annually.
• Annual Floating Holidays - 16 hours. *Increase to 40 hours after 5 years
• Sick leave (twelve days per year).
• Executive Leave - 40 hours per year
• Life Insurance - $50,000.
• Deferred Compensation Plan with a City match of $200/month.
• Dependent Care program.
• Medical Flexible Spending Account.
• Employee Assistance program.
• Bereavement Pay - 3 days in state/5 days out of state.
• Bilingual Pay – Up to 5% of base pay.
• As a member of the City Manager’s staff this is an at-will position that is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

HOW TO APPLY:

Applications must be submitted on-line through this applicant tracking system. Materials must be complete and clearly indicate the candidate meets the minimum qualifications. Incomplete, late, emailed, and faxed applications are not accepted. Resumes are not considered in lieu of the required employment application.

Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.

All statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from eligibility list, or discharge from employment.

The deadline to apply is February 28, 2023, at 11:59 PM PST.

Apply online at: https://bit.ly/Assist-to-CM-3DLjHFy

APPLICATION PROCESS AND SELECTION PROCEDURE:

Application – Minimum Qualification Assessment - (Pass/Fail) - All completed applications and supplemental questionnaires will be reviewed and assessed for each applicant's ability to meet the minimum work experience, training, and education qualifications.

Online Skills Assessment – (Pass/Fail) An Online Skills Assessment may be used to evaluate candidates’ knowledge, skills, and abilities for the position. The Online Skills Assessment will be conducted via a video conference platform and is tentatively scheduled the week of March 13th. Candidates who pass the Online Skills Assessment will be invited to participate in the next step of the Selection Process.

Remote Screen Interview Exam – (100%) Candidates who pass the Online Skills Assessment will be invited to a Remote Screen Interview examination to evaluate training, experience, and other job-related qualifications for the position. The Remote Screen Interview will be conducted via a video conference platform and is tentatively scheduled for the week of March 13th.

Successful candidates will be submitted to the City of St. Helena for further consideration.

All communication and notices will be sent via e-mail.

Neither Regional Government Services nor the City of St. Helena are responsible for failure of internet forms or email in submitting your application. Candidates who may require special assistance in any phase of the application or selection process should advise Regional Government Services by calling 650-587-7300 ext 64.

The City of St. Helena is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $8,861.75 - $10,771.50 per month

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Saint Helena, CA 94574: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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