As a senior member of the Events team within the Development Department, the Associate Director of Special Events will oversee two key fundraisers (de Youngsters Day Out and Bouquets to Art) and play a major role to support Fine Arts Museums' marquee gala (On the Edge), which altogether generates a total of $2.7 million in revenue annually. The Associate Director will be responsible for increasing revenue, improving ROI, and aligning fundraising events with the museum's strategic plan.
The ideal candidate will be a strategic, creative, and innovative leader who has strong project management skills, is highly organized and deadline driven, and who has the drive and collaborative spirit to enhance the museum's events and maximize their fundraising potential.
Typical Duties and Responsibilities:

• Direct the strategy for the museums' fundraising events with the goal of increasing revenue, maximizing ROI, and positioning the museums as the Bay Area leader in presenting signature events and experience that prioritizes diversity, inclusion, equity, and access.

• Work collaboratively with Trustees and volunteer committees to meet revenue targets of $2.7 million in the first year and growing in each subsequent year.

• Prepare budgets for assigned events, monitor revenues and expenditures, handle invoices, and reconcile accounts.

• Supervise and mentor the Special Events Coordinator.

• Enhance the overall creativity, innovation, organization, profitability, and donor engagement for museum events.

• Lead the annual de Youngsters Day Out, a free family day at the de Young that helps raise funds for our Family and Youth Programming. Work with the event committee and chairs to innovate, oversee solicitations and logistics, and strengthen city and community partnerships. Partner with the Education department on programming, highlighting the Museums' school and family programs.

• Lead a cross-departmental staff team in executing the Bouquets to Art (BTA) week (held annually in June), which features 100+ floral installations and attracts ~40k visitors. BTA is a 7 day exhibition, encompassing a fundraiser, floral programs, and onsite raffle. Oversee BTA solicitations and logistics, print and digital materials, with the goal of increasing revenue and streamlining the process.

• Lead the annual BTA Opening Night Gala, an opening event that raises funds for museum programs and exhibitions.

• Manage and guide the San Francisco Auxiliary, a volunteer-led membership group that coordinates Bouquets to Art, in addition to smaller initiatives and social gatherings throughout the year.

• Manage event committees and work closely with the individual and corporate giving teams to increase in-kind contributions to events.

• Work closely with the Director of Events to plan and execute the Museum's annual fundraising gala, On the Edge, including overall concept, fundraising, committee management, and production.

• For all assigned events, oversee event design and theme, timeline, floor plan, invitation, menu, invitation list, seating plans, collateral materials, sponsor fulfillment, staffing, reporting, pre- and post-event meetings, etc.

• Contract with and oversee outside vendors for all aspects of fundraising events, such as catering, invitations, decor, lighting, entertainment, photography, valet parking, rental equipment, etc.

• When Director of Events is not available, serve in their role as the lead for the Special Events team.

• Work all appropriate events and perform other duties as assigned.

Minimum Qualifications:
Education: A B.A. degree from an accredited college or university.
Work Experience: 5 years progressively responsible experience in planning and implementing special events.
Skills and Abilities:

• Strategic, creative, and innovative leader.
• Highly organized and deadline-driven; very skilled in project management.
• Strong interpersonal skills with an ability to achieve cross-functional teamwork.
• Self-motivated, highly organized, and deadline-driven. Ability to work simultaneously on multiple projects in a complex, and fast-paced work environment.
• Ability to establish and maintain positive working relationships.
• Must possess excellent verbal and written communication skills.
• Ability to exercise sound judgment, tact, and diplomacy especially with donors, volunteers, collectors, patrons, trustees and museum staff.
• Microsoft Word and Excel spreadsheet skills essential. Raiser's Edge or Salesforce (or other CRM) experience preferred.
• Flexibility in meeting shifting demands and priorities.
• Demonstrated commitment to quality customer-service.
• Must have a positive attitude and a sense of humor.
• Must be available to work evenings and weekends as needed for special events.
• Knowledge of the Bay Area audience and philanthropic community is desirable.

Benefits: This position includes a full benefits package, including medical, dental, vision, life and disability insurance, 401(k), and paid time off.
Application Deadline: Open until filled
If you require an alternative method of completing this application please contact humanresources@famsf.org.
Learn more about the expectations and qualifications for this role in the job description linked below under 'More details'.
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COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.
COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Comprising the de Young Museum in Golden Gate Park and the Legion of Honor in Lincoln Park, we are the largest public arts institution in the City of San Francisco and one of the largest art museums in the United States. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin's The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.

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Job Type: Full-time

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