Billing Coordinator Job at Endeavor Operating Company, LLC
Billing Coordinator
The role of the Billing Coordinator is to participate in the preparation of accurate invoicing to customers on behalf of the artist based on the direction of the Talent Managers and/or assistants. This role includes the invoice processing, reporting, on-boarding new talent and the performance of various month-end accounting activities of a moderate nature. The Billing Coordinator will request guidance from management to help ensure internal controls and timeliness deadlines are met within the global finance function. The individual will identify value-added opportunities to better serve the businesses and senior management, including identifying opportunities and making recommendations for overall individual performance improvement.
Job Responsibilities include but are not limited to:
- Management of high volume of invoices daily (~63 invoices per day)
- Collaboration with Talent Managers and/or assistants to ensure accurate entry of all job information has been competed in CRM (Jaguar)
- This involves working with Senior Management within the business unit
- Routinely auditing jobs not yet billed, and jobs entered without fees, communicating to Manager, and ensuring billing is completed in a timely manner (within approx. 48 hours)
- Ensuring contracts have been signed where appropriate and all necessary backup has been properly audited, organized, and saved
- Accurately generating draft invoices and live invoices
- This includes solving any billing discrepancies or revisions as needed
- Handling specialized invoices and calculations when necessary
- Working with 3rd party organization to ensure invoices are sent promptly to the correct billing party
- Assisting with invoice collections, including but not limited to invoice disputes, following up on outstanding balances, and communicating open items to respective Talent Managers
- Collaboration with Talent Managers and/or assistants to ensure accurate entry of all job information has been competed in CRM (Jaguar)
- Collaborate with Talent Managers and/or assistants to on-board new artists
- Reviewing artist documents prior to onboarding to system to ensure completeness
- Work with our 3rd party outsourced accounting team in India to set up artists accurately in accounting system
- Creating and maintaining relevant new hire requests and reconciliation reports
- Assist staff accountant with annual 1099 & 1042-S creation and distribution – ensuring clients receive proper tax documents within the IRS deadlines and as directed by Corporate Indirect Tax Manager
- Limited participation in Month End Close Process, booking of journal entries and reporting as directed
- This includes the preparation of the Bad Debt Provision and monthly journal entries
- Respond to internal and external requests, providing high quality support to customers and colleagues within a timely manner
- Review of designated employee American Express (AMEX) Procurement Cards (P-cards)
- Prepare accounts receivable rebills back to a talent account-based management approval
- Assist management team with talent statement clean-up
- Undertake special projects as requested by the TWG Controller
The Ideal Candidate:
- Bachelor’s Degree in Accounting, Finance, or equivalent experience
- 3+ years of billing experience
- Proficiency in Microsoft Office; especially MS Excel (Vlookup, SUMIF, Pivot tables)
- Knowledge of the order to cash cycle, to facilitate working effectively with our shared services team
- General understanding of Talent Management/Representation accounting
- CRM software
- 2+ years SAP accounting software or equivalent
- Experience billing on behalf of talent (artist); including commission and agency fees
- Strong written and verbal communication skills
- Planning & organizational skills to meet multiple & sometimes conflicting deadlines
- Analytical and documentation skills with high attention to detail
- Ability to interact with all levels of management and across functions/departments
- Ability to work proactively and individually but also as a team player
- Problem solver and solution-centric
Working Conditions:
- Will be required to work outside of standard working hours (normal hours are 9:30am to 6:00pm). These time periods will typically be known in advance so can be planned for.
- Typically, month-end, quarter-end, and year-end along with other high volume Fashion periods (February / September)
Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.
Hiring Range Minimum:
Hiring Range Maximum:
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