Business Bookkeeper 02.09.2023 Job at Lyon County School District
- Processing purchase orders (POs)
- Distributing orders to vendors,
- Verifying authorization and account coding,
- Receive invoices and review for accuracy,
- Compare receiving information to POs and invoices, resolving all discrepancies,
- Analyzes reports for accuracy in account, invoice, and payment information, and
- Process payments, including generating and mailing checks.
- Monitor purchase card (Pcard) expenditures and corresponding POs as well as provide customer service on Pcard issues as needed.
- Prepare department purchase orders and monitor open purchase orders.
- Resolve order discrepancies.
- Monthly bank account reconciliation preparation.
- Responsible for communicating with recipients of annual scholarship and WNC jumpstart program.
- Analyzes monthly vendor statements and maintains frequent contact with vendors to ensure accounts are current. Analyzes and resolves discrepancies that occur with vendor accounts.
- Suggests and initiates modifications to improve workflow and/or procedures.
- Works directly with all levels of District staff in requesting information for purchasing goods.
- Trains and supervises helpers as assigned.
- Ability to appropriately handle stress and interact with others, including supervisors, coworkers, students, and the community.
- Regular and consistent punctuality and attendance are essential functions of the job.
- Performs all other duties as assigned.
- Business invoicing and billing practices in order to determine the correct amount payable and to verify the accuracy of statement balances.
- Good organization and filing systems so information can be quickly located and status determined.
- Basic accounting practices, procedures and financial reporting fundamentals.
- Basic computer applications, especially spreadsheets and word processing.
- Enter data quickly and accurately with excellent keyboarding and 10-key skills.
- Effectively communicate with vendors and employees in a clear, concise and professional manner.
- Reconcile complex accounts using analytical skills to identify and resolve problems.
- Ability to follow instructions and work without close supervision.
- Work overtime in evenings, mornings and on weekends as necessary or requested.
- Efficiently operate office equipment including a computer printer, and copier.
- High School Diploma or equivalent.
- Three (3) years accounts payable experience.
- Understanding of bookkeeping and financial reporting fundamentals.
- Significant experience using spreadsheets and databases.
- Applicable business education courses preferred.
- A valid Nevada driver’s license is required at the time of appointment.
- Skills testing may be required.
JobID: 776
Position Type:
Secretarial/Clerical/Accounting/Finance
Secretarial/Clerical/Accounting/Finance
Date Posted:
2/9/2023
2/9/2023
Location:
District Office
District Office
Date Available:
March/2023
March/2023
Closing Date:
03/03/2023
BUSINESS BOOKKEEPER
03/03/2023
Range $17.87-$26.15 hourly with Employee/Employer retirement, dependent upon previous experience
Range $15.35-$22.46 hourly with Employer-paid retirement, dependent upon previous experience
Terms of Employment: Pay Grade 7 on the Classified Salary Structure (12 month, 8 hours/day)
FLSA Status: NON-EXEMPT
Duty station will be based in Silver Springs with possible travel to LCSD sites.
POSITION SUMMARY: Works directly under the Fiscal Services Officer and is responsible for performing specialized financial duties to organize, process, and maintain accounting records. Although assignments within the business office are periodically reassigned, the initial assignment will be processing of accounts payable, purchase card processing and customer service, purchasing and maintaining accurate records of specific District activities. Other duties performed within the department that may become the responsibility of the business bookkeeper include, vendor statement reconciliation, cash receipts data entry, payroll processing and reporting, payroll support, financial and bank account reconciliations, property inventories, fixed asset recordkeeping, student accounts, and general office support.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This list of Essential Duties and Responsibilities is not exhaustive and may be supplemented.
POSITION EXPECTATIONS:
Knowledge of:
Ability to:
POSITION REQUIREMENTS:
Education and Training:
Licenses and Certifications:
Candidates must meet the minimum qualifications as listed on the appropriate position vacancy announcement.
PHYSICAL AND MENTAL REQUIREMENTS:
The physical and mental requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
Cognitive ability and dexterity to operate office equipment for long periods of time. Strength and stamina to bend, stoop, sit and stand for long periods. Dexterity and coordination to handle periodic lifting and moving of boxes. Reaching for items above and below waist level. Involves hearing and speech to communicate in person or over the telephone. Must have the ability to lift 50 pounds to waist height.
In compliance with applicable disability laws, reasonable accommodations may be provided for qualified individuals with a disability who require and request such accommodations. Incumbents and individuals who have been offered employment are encouraged to discuss potential accommodations with the employer.
WORKING CONDITIONS:
Work is performed under the following conditions:
Position functions primarily within an office. The majority of work will be performed sitting at a computer for prolonged periods of time. Exposure to climate controlled office settings to outside weather with temperatures ranging from mild/moderate to extreme cold/heat. May involve exposure to noise levels ranging from low to moderate for frequent time periods.
Hazards: Stress, anxiety and office equipment (as related to specific assignment).
Equal Opportunity Employer
The Lyon County School District is an equal opportunity employer and will not knowingly discriminate in any area of employment. Those include discriminatory recruiting and hiring practices against any United States citizen or legal alien on the basis of race, color, creed, religion, sex, age, marital status, national or ethnic origin, disability, or any other protected class and shall extend to working conditions, training, promotion, and terms and conditions of employment.
Individuals with a disability who require reasonable accommodation(s) during any step of the screening process or who have questions about qualifications should notify a representative in Human Resources. Notification may be made in person, in writing, or by calling: (775) 463-6800.
The Lyon County School District is an equal opportunity employer and will not knowingly discriminate in any area of employment. Those include discriminatory recruiting and hiring practices against any United States citizen or legal alien on the basis of race, color, creed, religion, sex, age, marital status, national or ethnic origin, disability, or any other protected class and shall extend to working conditions, training, promotion, and terms and conditions of employment.
Individuals with a disability who require reasonable accommodation(s) during any step of the screening process or who have questions about qualifications should notify a representative in Human Resources. Notification may be made in person, in writing, or by calling: (775) 463-6800.
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