JOB TITLE: Business Operations Coordinator and Executive Assistant DEPARTMENT: Finance Administration REPORTS TO: Chief Financial Officer POSITION SUMMARY: The Business Operations Coordinator and Executive Assistant position is responsible for assisting the CFO in day-to-day logistics of planning, coordination, and implementation related to areas of responsibility under the CFO’s oversight. This position requires attention to detail, high levels of organizational skills, discretion and confidentiality, resourcefulness, efficiency and the ability to interact with internal and external business partners in a professional manner. Key characteristics of the role include administrative operations, organizational credentialing, annual filings, and project management. EDUCATION AND QUALIFICATIONS: · Must possess an Associate Degree, Bachelor’s degree preferred. Field of study in finance, management, business, or related field preferred.· Minimum of 3 years work experience with administrative experience supporting an executive.· Proficient in Microsoft Office, calendar management and accessing information via internet sources.· Highly organized and detail oriented to support the many deadlines and organizational requirements.· Excellent written and verbal communication skills.· Ability to function independently and effectively in a self-directed environment. ESSENTIAL JOB RESPONSIBILITIES: · Provides administrative support to the CFO and associated business departments.· Coordinates scheduling, collateral, communication and logistics on behalf of the CFO.· Assists with information gathering, preparation and submission of annual filings to ensure the organization meets timely and accurate filing requirements and deadlines. (Including corporate insurance, licensing and regulatory credentialing.)· Tracks and completes Medicare and Medicaid credentialing for Physicians and ARNP’s so that they are enrolled for billing and reimbursement in a timely manner.· Prepared credentialing information for the organization in accordance with regulatory guidelines.· Maintains the organization of key corporate information and files, electronically and paper copy as appropriate, for areas such as banking, insurance, credentialing, county, and state filings.

• Acts as a liaison with corporate business partners such as banking, insurance, federal and regulatory.

• Assists in organizing the monthly financial close timeline and preparing financial portfolios and binders.

• Receives and processes mail for all CFO departments to ensure correspondence is identified and distributed correctly and timely. All receipt of payments will be electronically logged and then distributed according to internal control procedure.

• Creates and provides administrative collateral for job descriptions, policies, presentations, and templates for all areas under the CFO responsibility.

• Assists in the coordination of activities and information related to organizational requests for proposal, new business accounts and building community partnerships.

· Collaborates and assists in managing the CFO’s presentations and associated travel.· Completes research and analysis; prepares information at the request of the CFO. · Completes payment requisitions and credit card expense reports in accordance with corporate guidelines.· Attends various meetings, takes minutes, transcribes and distributes as assigned.

• Creates general correspondence for the CFO as requested, to include letters, memorandums, emails, charts, tables, graphs, power points, forms, business plans, process flows, etc.

SKILLS AND COMPETENCIES: · Multi-task and prioritize in a changing environment.· Attention to detail and accuracy, focused and organized, and ability to meet deadlines. · Comfortable with computers and proficiency in relevant organization software and Microsoft Office. · Uses multiple communication strategies to enhance communication in the organization and team.· Ability to work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.· Professional with good communication and customer service initiative. COMPANY STANDARDS: · Demonstrates courtesy, respect, sound judgment, and professionalism.· Listens with patience and respect for the other person.· Takes responsibility for own actions and decisions.· Demonstrates honesty and integrity in all dealings.· Maintains a positive attitude and caring spirit.· Makes effective use of work time to accomplish tasks, keeping person business, breaks and socializing to a minimum.· Dependable, trustworthy, and demonstrates appropriate attendance pattern.· Demonstrates concern for the rights, opinions, privacy and confidentiality of others. · Willingly seeks new assignments, assumes additional duties when necessary, and takes independent action to identify problems. · Seeks management involvement when necessary.· Demonstrates prudent use of company resources.· Practices Gulfside’s Mission Statement, Vision Statement, and Core Philosophy in both words and actions. PHYSICAL DEMAND: · The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.