Summary
The Clinic Coordinator/Administrative Assistant will be responsible for data extract, compilation and reporting for a variety of hospital and clinic mandatory reports. Additionally, this position will act as administrative assistant to the Clinic Director and Care Coordination Team.

Essential Functions

• Data collection and reporting for a variety of hospital and clinic departments in addition to mandatory reporting to Federal and State regulatory agencies.
• Administrative assistance for Clinic Director and Care Coordination Team.
• Other assigned tasks; schedule, agenda, and meeting minutes.

Knowledge, Skills, and Abilities

• Excellent computer skills and familiarity with Microsoft Office programs. (Excel)
• Strong organizational and time management skills.
• Strong attention to detail.
• Excellent interpersonal skills with patients required.
• Must have sufficient knowledge of verbal English comprehension and expression to communicate clearly with callers, visitors, and staff.
• Pleasant and clear telephone voice with communication skills.
• Clear, correct written work. Strong English and spelling skills.
• Office procedures knowledge preferred.
• Possess above average tactful communication skills and the ability to work effectively with co-workers, employees, managers, medical staff, patients, and volunteers.
• Ability to make independent decisions when circumstances warrant action.

Qualifications

• 2-3 years of progressive office administrative experience.
• Experience collecting, inputting, and analyzing data.
• Experience in a medical office or clinic setting is preferred.
• Working knowledge of medical terminology and HIPAA regulations (highly advantageous).

Safety

• Follows safe work practices, takes an active interest in preventing injury or illness and promoting a safe and healthful environment for self and others, and complies with Hospital and governmental safety regulations.

Professional Development

• Promotes professional growth of self and co-workers by participating in on-the-job training, continuing education, and assisting with training of new employees.

Compliance

• Assumes personal responsibility to comply with all Federal, State and local laws governing business conduct, conducts business in an ethical and trustworthy manner, and displays the qualities and characteristics of a professional at all times when dealing with patients, visitors, physicians, volunteers, and fellow employees.
• Exemplifies the Seneca Core Values in all aspects of work responsibilities and demonstrates these values to fellow employees and supervisors.

Quality of Work

• Assumes responsibility for professional customer service when working with the public, physicians, and other departments.
• Strives for excellence in following policies and procedures.
• Utilizes positive communication skills when interacting with people who work for, are serviced by, or associated with the hospital, to ensure that persons receive the highest degree of attention and courtesy.
• Maintains confidentiality of information received in the department and throughout the hospital by complying with strict confidentiality regulations per HIPAA requirements.

Physical Requirements

• Ability to maintain bending, stooping, and kneeling as well as flexible arm movement associated with frequent filing duties.
• Ability to reach frequently above shoulder level.
• Excellent visual near acuity and average hearing acuity.
• Good manual dexterity for continuous computer keyboard use.
• Must be able to lift 15-20 pounds to shoulder level and push at least 50 pounds (objects on wheels).
• Ability to hold telephone receiver while writing with assistive device applied to receiver if necessary.

Job Type: Full-time

Pay: $17.99 - $23.67 per hour

Benefits:

• 403(b) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Compensation package:

• Hourly pay
• Overtime pay

Experience level:

• 2 years
• 3 years

Schedule:

• 8 hour shift

Work Location: In person

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