In order to be considered for this role, please formally apply via our website at: https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Administrative-Assistant---College-of-Medicine---Everett_R-8165

Summary of Duties:

The Administrative Assistant position provides complex and confidential administrative support to the Associate Dean of Clinical Education on the WSU Everett campus. This position is the primary contact for clinical partners and medical students in Everett, WA and is expected to provide response to all inquiries in a timely manner. This position exercises independent judgement and discretion in work related to the administrative operations of the ESFCOM campus in Everett.

Responsibilities include but are not limited to: providing comprehensive administrative support; coordinating ESFCOM campus operations; maintaining open communication and collaboration among internal and external constituents; composing complex correspondence for the office; serving as the first point of contact for the office; managing the Associate Dean’s calendar and travel; maintaining databases; assisting in administrative problem solving; and coordinating special projects for the Associate Dean.

The successful finalist must be proactive, take initiative, be and efficiently responsive, and analyzes. Work and information handled is of a nature regularly requiring confidentiality and the exercise of discretion.

Essential Job Functions:

• 50% Administrative and Office Management
• 25% Clinical and Student Support
• 20% Operational Support
• 5% Other

Required Qualifications:

One year of experience as an Administrative Assistant 1 OR a Bachelor’s degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher. Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis.

Additional Requirements:

• Demonstrated skills with Microsoft Office Excel, Outlook, PowerPoint and Word.
• Strong customer service skills.
• Excellent written and spoken communication skills.
• Possession of valid driver’s license by date of hire.

Preferred Qualifications:

• A Bachelor’s degree.
• Experience in the healthcare industry or higher education industry.
• Experience with any or all of the following financial activities: accounts payable, accounts receivable, budget development/maintenance, purchasing, travel, personnel.
• Experience assisting in planning and coordinating conferences, events, workshops etc.
• Demonstrated experience maintaining confidentiality, exercising discretion, and solving complex problems.
• Professional experience preparing correspondence, reports and/or presentations.
• Experience providing administrative support to an individual or group of individuals at the executive, senior leadership, director and/or manager level.

Job Type: Full-time

Pay: $3,024.00 - $3,915.00 per month

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Everett, WA 98201

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