Join Aya Healthcare, winner of multiple Top Workplace awards!

We are looking for an organized and detail-oriented conference professional to coordinate and manage logistics, complex deliverables and timelines of numerous conferences for a particular sub-set of brands. This position requires a creative mind, extreme attention to detail and the desire to grow within the marketing department. You will hit the ground running and be an integral part of a small, yet mighty conference team. The successful candidate has a track record of delivering a comprehensive trade show exhibition experience - from research and planning to on-site execution and post-event ROI measurement.

Travel to conferences will be required (approximately 30%).

Who we are:

We’re a $5.8 billion, rapidly growing workforce solutions provider in the healthcare industry. We deliver tech-enabled services that help healthcare organizations meet and manage their contingent labor needs. We build and manage tech-enabled marketplaces for national and local healthcare talent and deliver contingent labor management solutions through our proprietary software platform.

At Aya, we’re obsessed with creating exceptional experiences for our clients, clinicians and employees. In fact, we put employee satisfaction above all else. Our team members are responsible for incomparable customer experience and we know that happy employees are critical to maintaining happy clients. We foster an entrepreneurial, high-energy, low-bureaucracy culture and value innovative thinking and creative problem solving. We embrace diversity in thought and backgrounds unified by a commitment to high achievement. When you join Aya, you’ll be surrounded by teammates who care about you as an individual and leaders who will help you grow both personally and professionally.

Responsibilities:

• Manage conference logistics for regional shows for a sub-set of brands (TBD):
• Fill out registration forms and understand deliverables
• Secure expo services, material handling, drayage and shipping needs
• Work with internal stakeholders to determine the proper marketing pieces to ship
• Organize and process travel and lodging
• Calendar for internal staff attending and keep them updated on any changes to the conference schedule
• Stay up to date on each individual conferences’ Vaccination Requirements
• Own in-person, onsite conference execution and operations including trade show presence, sponsorship execution and booth builds; as well as customer and prospect events tied to conferences
• Identify and vet third-party conferences that match target accounts, verticals and Ideal Customer Profiles for your brands
• Elevate conference brand experiences to leave a lasting impression on customers, target accounts and stakeholders
• Research and vet speaking opportunities for your brands’ key executives for strategic thought leadership benefits
• Assist with general conference support as needed:
• Liaise with vendors and printers
• Occasionally package and prepare conference shipments (for your brands, as well as national shows), ensure timely delivery following the conference shipment regulations, track shipments to ensure arrival and return to office
• Manage and monitor conference marketing materials and swag quantities to alert marketing team of low quantities and reorder needs
• Assist in tracking conference expenses, credits and refunds
• Provide conference leads to our data team to upload and tag appropriately in CRM
• Coordinate and work with internal graphics and video production teams to resize logos and videos, create conference program ads and produce various graphics/videos as needed per conference/sponsorship for both in-person and virtual conferences
• Assist is setting up virtual booths in a number of virtual platforms; learn and understand each platform to inform and train our internal sales/biz dev team that will be participating

Required Qualifications:

• BA degree in marketing, communications or related
• At least 3+ years of conferences/tradeshow experience
• Great attention to detail
• Strong verbal and written communication skills
• Excellent organizational, multitasking and interpersonal skills
• Ability to work under pressure and prioritize a variety of projects simultaneously in a dynamic environment, without getting overwhelmed
• Ability to work well in a team with minimal supervision
• Strong computer skills: Microsoft Office (Word, Excel, Outlook, PowerPoint); knowledge and experience with Exhibit Day, Click Up, Cvent, Hubspot, Socio and/or many of the various virtual conference platforms is a plus

What We Offer:

• Free premium medical, dental, life and vision insurance
• Generous 401(k) match
• Aya also offers other benefits to those that are eligible and where required by applicable law, including reimbursements and discretionary bonuses
• Aya provides paid sick leave in accordance with all applicable state, federal, and local laws. Aya’s general sick leave policy is that employees accrue one hour of paid sick leave for every 30 hours worked. However, to the extent any provisions of the statement above conflict with any applicable paid sick leave laws, the applicable paid sick leave laws are controlling
• Celebrations! We hit our goals and reward ourselves.
• Company-sponsored virtual events, happy hours and team-building activities are always on the horizon — plus, you get a special treat on your birthday!
• Unlimited DTO — we believe in time off!
• Virtual yoga, meditation or boot camp classes offered daily

Compensation: Aya reasonably anticipates the pay scale for this position to be $31.25 to $38.46 hourly, which equates to $65,000 to $80,000 annually.

The pay scale for this position may vary if applicant possesses experience outside of what Aya reasonably anticipates for this position. Bonuses are subject to the role and your manager’s discretion.

Aya Is an Equal Opportunity Employer (EEO), including Disability / Vets, and welcomes all to apply. Please click here for our EEO policy.