Come launch the next step in your career where America launched its Space Program. Brevard Health Alliance, Brevard County’s only Federally Qualified Health Center, is currently recruiting for a Contract & Documents Specialist to join us in the heart of Brevard County’s Space Coast. Since 2005 our focus has been on putting the “community” in Community Health while delivering healthcare to our 55,000+ patient diverse patient base.

Brevard Health Alliance offers competitive salaries, a comprehensive hiring package that includes a 401K with company match, a generous personal leave program, tuition assistance for continuing education, professional development, and the opportunity for upward mobility.

We are expanding, we are growing. If you would like the genuine opportunity to make a profound difference in the delivery of primary care and community health, we invite your interest and application after reviewing the specifics and requirements for the Contract & Documents Specialist below.

POSITION SUMMARY

Detail oriented candidate will give high attention and be responsible for the day-to-day management and performance of Contracts lifecycle management and document lifecycle process for the organization.

GENERAL EDUCATION REQUIREMENTS

• At least three (3) years previous experience working with Contracts and Document Management. Preferable that candidate will have working knowledge of DocuSign CLM.
• Experience building relationships with internal stakeholders and vendors to ensure effective collaboration, support and service is a must.
• Excellent communication skills and ability to interpret policies and procedures.
• Previous experience with contract management software a plus.

ADDITIONAL QUALIFICATIONS

• Candidate must be extremely detail oriented and organized
• Requires little assistance with standard and non-standard requests.
• Solves routine problems on own.
• Works with supervisor to solve more complex problems.
• Prioritizes and organizes own work to meet agreed upon deadlines.
• Ability to maintain a high degree of confidentiality and sensitivity to company’s legal and compliance matters.
• Strong analytical, problem solving, and project management skills.
• Understanding or ability to learn corporate governance practices, basic commercial contract elements and terminology, and creditors rights.
• Excellent communication, presentation, collaboration, and interpersonal skills.
• Must be able to present concepts and recommendations to all levels of management.
• Demonstrated ability to establish workload priorities and balance diverse tasks.
• Must have strong attention to detail, with ability to enter data quickly and accurately.
• Outstanding organization skills.
• Expertise in managing multiple projects with competing priorities and multiple stakeholders is essential for this role.
• Support on scanning and/or assigning of various documents.
• Works with electronic and hard copy documentation.
• Supports in filing, printing, mailing, and other document support needs.
• Supports tracking of various documents & chart auditing.
• Working throughout multiple databases/programs
• Willingness to learn new technologies.

PRIMARY ACCOUNTABILITIES

• Contract Management: Acts as an administrator of contract/document management database and associated files and manages the lifecycle of all contracts, including contract expirations, renewals, extensions, terminations, and amendments and addendums. Assists with processing and routing all contracts through the Legal Department and following up with attorneys as necessary, as well as drafting or generating certain template agreements. Acts as a liaison between departments, vendors, and shareholders by assisting in obtaining signatures, amending certain contracts and addendums, and assisting in resolving any problems with contracts. Responsible for maintaining and archiving all historical contract data and providing reports upon request.
• Coordinates, drafts, and administrates internal and external contracts, including but not limited to IS/IT agreements, service agreements, purchasing agreements, consulting agreements, confidentiality agreements, business associate agreements, real estate contracts, research agreements, and external consulting agreements.
• Work cooperatively with legal counsel to develop contract templates and maintain a library of standard contract templates for use across the organization, including NDAs, hospital sales agreements, vendor and consulting contracts, and clinical R&D agreements. The successful candidate would also be expected to prepare first drafts of form documents for attorney review.
• Administrative: Provides administrative support by conducting research, drafting, and proof-reading communications and legal documents, meeting planning, preparing reports and presentations, reviewing, and processing invoices, organizing, and maintaining legal files, calendar management, including scheduling meetings and travel arrangements for attorneys, meeting planning, and various administrative tasks for the Legal Department. Assists General Counsel with fiscal operations and management of the Legal Department.
• Reviews documents for accuracy and recommends necessary modifications.
• Other duties as assigned.