CONTROLLER PROFILE - HILLSBORO CLUB

HILLSBORO BEACH, FL

CONTROLLER OPPORTUNITY AT HILLSBORO CLUB

An amazing opportunity exists for a candidate with financial operations management experience in private clubs or high-end establishments in the hospitality industry. We are conducting the Controller search for Hillsboro Club, a club with an exceptional family focus and culture, located in what is arguably one of the most desirable locations in Florida. This is an opportunity to impact the organization, with a focus on creating value and ensuring continued financial strength and operational efficiency.

HILLSBORO CLUB & COMMUNITY

The property now occupied by the Hillsboro Club was initially acquired and developed as the winter campus of Lake Placid School, a private school for boys that was located in the Adirondacks. The Headmaster of the school, Herbert L.
Malcolm, a 1907 Phi Betta Kappa graduate of Yale, had purchased 15 acres of choice land, located on a peninsula just north of the Hillsboro Inlet as an ideal spot for the school’s winter term. In 1923, he moved the school’s student body from Coconut Grove to this new winter site. Part of Malcolm’s reason for choosing this particular school campus was that it was fronted by 1000 feet of a wide ocean beach. Malcolm was aware that beaches tend to build up north of inlets. Because of his insight, the beach has over the years escaped serious erosion, remaining for the most part in its same excellent condition for more than 90 years.

Founded in 1925, The Hillsboro Club is a private residence club for members and their guests in South Florida. Encompassed by the Atlantic Ocean and the inland waterway of Lighthouse Point, the Club is set on 15 acres of beautiful tropical landscaping with more than 1,000 feet of private sandy beach. The Club offers 144 Florida-style rooms and suites with balconies and varying views from oceanfront to garden and inland waterway. Amenities and activities at the Club include:

• A beautiful freshwater pool
• 10 Har-Tru tennis courts with the expectation of pickle ball to be added soon
• Children's activities cottage and playground
• Regulation size croquet lawn
• Fully equipped fitness center
• Private dock
• Beach cabanas, paddle and boogie boards, sailboats
• 9-hole pitch and putt golf course

Hillsboro's prime ocean front location, surrounded by the Atlantic Ocean and Intracoastal Waterway, allows breathtaking ocean views, and spectacular sunrises and sunsets. Most accommodations at Hillsboro are in low-lying houses, or in cottages nestled among the sea grapes or high among the dunes overlooking the ocean.

The Hillsboro Club still embodies its original sense of family and tradition. Eighty percent of the Members who have been at the Club for more than 10 years are related to other Members. A growing percentage of members are family and friends in the Young Member category (age 21-40) and come together over special weeks throughout the season to the Club. Many longtime members now spend whole or half seasons at the Club and delight when, during the holidays, they are joined by their children, grandchildren and many friends.

HILLSBORO CLUB BY THE NUMBERS:

• There are approximately 632 Equity Members and 15 Beach & Tennis Members at present, along with an active
• 250 summer membership program. A majority of Equity members reside in the Upper Midwest, D.C., Texas and the Northeast.
• Initiation Fee: $20,000 (stepped as age appropriate) for a Full Equity Member; $40,000 for Beach & Tennis

Members

• Annual Dues: $7,700 for a Full Equity Member (also stepped by age and with $3,000 of that amount for capital); $15,000 for Beach & Tennis Members
• Gross revenues of approximately $13.5M
• Annual Dues volume is approximately $2.12M
• Food and Beverage volume of approximately $4.2M
• Room revenues of approximately $6.7M
• The Club is an organized as a private member-owned club, not for profit corporation 501c7
• The Club uses NORTHSTAR for POS and accounting systems
• The average member age is 48 and has gotten younger the past few years
• There are approximately 140 employees year round
• There are 12 Board members serving 3-year terms, and the Board President serves a one-year term.
• Committees at present include Membership, Buildings & Grounds, Marketing, Activities, Young Members, Finance, Audit, Personnel, House, Communications/Tech, Sports, Summer, and Nominating
• There are significant staff housing dorms providing accommodations to upwards of 85 seasonal team members (pre-COVID).

CONTROLLER ROLE OVERVIEW

The Controller oversees the activities of the accounting department, as well as the financial operations for all profit centers. The Controller is also responsible for internal controls, reporting systems and processes, as well as ensuring all accounting policies, procedures and safeguards are followed throughout the organization.

The candidate for this position must have the ability to work in a fast-paced, multi-tasking team environment without compromising quality of output and also possess a “people first” mentality. As with all positions, the Controller will continually exemplify and promote the core values, mission and culture of the Hillsboro Club team. The position reports to the CFO.

The successful candidate will:

• Oversee the activities of the accounting department, ensuring the accurate and timely processing of accounts payables, petty cash, cash control, and core payroll processing and company payroll tax compliance.
• Oversee accurate and timely management of all accounts receivable aging components, including billings, cash receipts, applications, etc.; quarter and year-end payroll closing, including federal and state reports.
• Oversee financial operations for all profit centers and ensure accuracy of all financial statements, member invoices, special event/function invoicing and departmental revenues, variances and entries prior to release.
• Coordinate and oversee periodic physical inventory counts, investigate variances and prepare journal entries for inventory adjustment.
• Maintain depreciation schedules in the fixed asset software in accordance with the Club’s capitalization policy.
• Prepare monthly journal entries to record depreciation expense, asset acquisitions and dispositions.
• Produce timely and accurate dissemination of financial management reports, including internal and external monthly financial statements, annual audits, and annual budgets.
• Prepare and process required journal entries to ensure accurate financial reporting
• Accountable for balance sheet account reconciliations.
• Prepare monthly Sales/Use and Occupancy Tax returns
• Participate in continual improvement of the reporting process through education of department managers on financial issues impacting their operations.
• Develop and implement processes and systems, which ensure quality control, accuracy of reporting all financial information.
• Comply with auditors to ensure procedures are consistent with club policies as well as in accordance with all applicable local, state, and federal laws.

CANDIDATE QUALIFICATIONS

The successful candidate:

• Must be an EXPERT in Excel.
• Has a thorough understanding of generally accepted accounting principles (GAAP).
• Has a proven track record of working independently, as well as within a team environment.
• Has demonstrated strong organization skills, attention to detail, and the ability to adapt to various situations and needs quickly.
• Has strong oral, written, and interpersonal communication skills. He or she has the ability to communicate. effectively in a collaborative work environment.
• Has a demonstrated ability to follow through on commitments, is detail-oriented, and meets deadlines.
• Has thorough knowledge of Microsoft Excel and Point-of-Sale (POS) front and back of house systems. Hillsboro Club uses NORTHSTAR software.
• Minimum of five years’ relevant experience as a controller, financial manager, or CPA.
• Experience in private clubs or high-end hospitality preferred.
• IT & software knowledge strongly desired.
• Experience working with NORTHSTAR Club Management software a plus.
• Experience coordinating independent financial audits.
• Previous experience in a supervisory role.

EDUCATIONAL AND CERTIFICATION QUALIFICATIONS

• A Bachelor’s degree in Accounting, Finance, or Business Administration required.
• MBA and/or CPA strongly preferred; CHAE certification a plus.

SALARY AND BENEFITS

Salary is open and commensurate with qualifications and experience. The Club offers an attractive compensation plan, benefits program, 401K plan with a generous matching contribution, and a great work environment.

INSTRUCTIONS ON HOW TO APPLY

Please upload your resume and cover letter, in that order, using the link below. You should have your documents fully prepared to be attached when prompted for them during the online application process. Please be sure your image is not present on your resume or cover letter; that should be used on your LinkedIn Profile.

https://tinyurl.com/HillsboroController

Prepare a thoughtful cover letter addressed to David Herbert, CFO clearly articulating your alignment with this role and why you want to be considered for this position at this stage of your career and why Hillsboro Club and the
Hillsboro Beach area will be beneficial to you, your family, your career, and the Club if selected.

IMPORTANT: Save your resume and letter in the following manner:
“Last Name, First Name - Resume” &
“Last Name, First Name Cover Letter – Hillsboro Club”

(These documents should be in Word or PDF format)

Job Type: Full-time

Pay: $110,000.00 - $125,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Physical setting:

• Office

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Hillsboro Beach, FL: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• GAAP: 5 years (Preferred)

Work Location: One location

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