Company Overview

At Spire, we believe energy exists to help people. To enrich their lives, grow their businesses, advance their communities. It’s a simple idea, but one that’s at the heart of our business. We’re dedicated to understanding our customers’ needs and goals to better serve them today and tomorrow. That’s why we’re always looking for driven, collaborative people to join our team. Because we believe that offering our customers the best service means bringing together the best people.

And we find the best by hiring those who share our values of safety, inclusion and integrity, and demonstrate our four essential behaviors that bring the Spire culture to life:

• We Collaborate: We reach across boundaries to connect with each other and deliver on our promises. We put teamwork first, knowing that our collective energy makes us stronger.
• We Care: We create good memories by treating people how we want to be treated. We are inclusive, respectful and kind. We actively create a caring culture that feels like a handshake at the front door.
• We Advance: We are active learners who never stop looking for ways to innovate and improve ourselves, and our company. We embrace ongoing development and process improvement with passion and tenacity.
• We Have Perspective: We strive to gain additional perspective about Spire’s business and the ever-changing energy industry. We know that every employee plays an important role in Spire’s success, and we give our best to better understand how to help move the company forward.

By living our values and behaviors every day, we strive to create an environment where every employee feels welcome, respected and valued.

Summary

This position has primary responsibility for assisting the Director, Communications Operations & Reporting with the coordination and organization of operational activities related to Spire’s Communications & Marketing department.

Duties and Responsibilities

• Support the Chief Communications Officer through calendar management, travel, scheduling, meeting prep, expense reporting and other administrative duties
• Assist the Director, Communications Operations & Reporting in providing operational support to the Communications and Marketing department, examples of which include:
  • Manage existing and establish new communication and reporting systems to keep department members connected and functioning efficiently
  • Maintain and update calendars with deadlines and priorities, working closely with department members on strategy, planning and details
  • Planning and coordination of team events, including birthday and anniversary celebrations
  • Managing the department’s storage inventory
  • Assist in administering Spire’s record retention strategy
  • Open purchase orders (PO), track invoicing and payments associated with the department budget
  • Assist with budget tracking and reporting
  • Track and archive signed legal agreements as reference for department members
  • Assist in planning and implementation of corporate events and meetings managed or initiated by the Communications & Marketing department, working closely with Supply Chain, Facilities, Hospitality and others in regard to managing outside vendors
• Assist the Employee Communications team by:
  • Managing the inventory and distribution of Spire Serves t-shirts
  • Identifying and scheduling volunteer opportunities
  • Logging volunteer hours post event
  • Managing elements of the annual United Way Campaign, including material distribution, acting as a liaison for local campaign leads and sourcing participation prizes
• Assist the overall department through the following:
  • Scheduling meetings
  • Meeting prep
  • Expense reports
  • Time keeping
  • Shipping materials
  • Booking travel and lodging
  • Requesting POs, account code and invoice tracking on behalf of Creative Services for jobs and materials charged to business partners outside of the department
  • Assist department supervisors with new hire set up and equipment requests
  • Assist existing department employees with equipment requests and network support
• Foster working relationships with key personnel for coordination of high priority meetings
• Establish and actively maintain positive relationships on behalf of the department with Spire employees and vendors
• All other duties as assigned

Essential Characteristics and Competencies

• Minimum of 5 years of experience in a business environment
• Ability to demonstrate the core and job category competencies and expectations
• Demonstrated experience in building and nurturing positive, collaborative relationships
• Strong communication skills with prompt response, status updates and follow through
• Exceptional attention to detail, providing accurate result consistently
• Self-motivated; ability to work independently
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Familiarity with Microsoft Teams and/or other video conferencing platforms
• Strong listening and problem-solving skills
• Ability to adapt easily with changing schedules, tight deadlines and last-minute requests
• Ability to grasp new concepts, strategies and initiatives
• Ability to meet deadlines and to manage several projects at once
• Natural curiosity to help inform and improve operational efforts
• Friendly, energetic, approachable and desire to develop positive relationships across the team
• Focused thinker who can connect the dots across the many and varied projects within the department to help foster an innovative and strategic work environment
• Ethics and integrity, dedication to a safe work environment, commitment to a diverse workforce
  

Supervisory Responsibilities

• None

Required Education (certifications, licenses)

• Bachelor’s degree or relevant experience in communications, business, project management or a related field preferred

Required knowledge, skill and abilities

• Experience as an executive administrative assistant is a plus
• Experience with Oracle Business Suite, Concur and ADP a plus
  

Physical demands, environment and schedule

• Hybrid in office and remote work schedule
• Onsite work is performed in a shared, open-office environment
• Workday is typically Monday-Friday from 8 a.m.-5 p.m., the occasional evening or weekend may be required – based on workload
  

Posting Requirements

Spire accepts online applications through our career site at jobs.spireenergy.com

Posting requirements: The above posting description is intended to describe the general nature of the level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. To perform this job successfully, an individual must be able to perform each duty and responsibility satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.