Corporate Records Administrator

Legacy Lifecare Inc. is a non-profit management resources collaborative, providing small-to-mid-sized organizations access to the infrastructure needed to succeed in today's complex world. With deep expertise in strategy, finance, operations and support systems management, Legacy Lifecare enables its not-for-profit affiliates to preserve their missions and identities while gaining access to sophisticated managerial services and collaborative opportunities ordinarily only available to larger organizations.

The organization was founded in 2019 by Chelsea Jewish Lifecare (Chelsea and Peabody) and JGS Lifecare (Longmeadow). Other organizations part of the Legacy Lifecare family include Deutsches Altenheim (West Roxbury) and Sisters of Charity - Halifax's Elizabeth Seton Residence and Marillac Residence (Wellesley). Together, these organizations own and operate six skilled nursing facilities, four assisted living residences and two independent living residences across six campuses in Massachusetts. Additional services include home health care, hospice and palliative care, and adult day health care.

Summary: Corporate Records Administrator will partner with the Executive Office Administrator to maintain and file corporate records, oversee execution of contracts, and provide administrative support for all compliance related matters. This position coordinates with executive team leaders and various members of the board and/or committee to create packets with necessary reports and information and obtain required signatures.

General Responsibilities

• Maintain corporate record keeping for all entities, including articles of organization, bylaws, and all tax-exempt filings
• Create documents related to new corporate entity formations
• Provide administrative support for documents and activities related to corporate restructurings, such as reorganization, affiliations and dissolutions
• Facilitate and communicate schedules for each board of directors, prepare agendas, and participate in meetings to document attendees and minutes
• Ensure annual board education, bylaw requirements, and conflict of interest statements
• Report and file change of officers, directors, and management to necessary agencies, including Medicare
• Create contracts, assure appropriate insurance coverage
• Maintain contract database by ensuring fully executed copies are received and logged to track insurance and renewal dates
• Guarantee corporate and facility specific compliance, schedule and assist in preparation for compliance meetings, track complaints, and assist with compliance audits
• Manage requests for documentation and track all deadlines for litigation purposes, review subpoenas, and open matter with insurer
• Assist Finance Department with liability insurance applications, submittal of corporate tax returns, and other projects as needed

Qualifications:

• Minimum of five years' experience in administrative work/Corporate Record Keeping
• Strong analytical, decision-making, and problem-solving skills
• Ability to prioritize, work effectively, and maintain organization while multi-tasking
• Demonstrate excellent time management and efficiency in meeting established deadlines

Benefits:

• A supportive working environment and community within modern facilities
• Health, dental, vision, and a company-funded life insurance policy
• Voluntary benefits
• 403(b) retirement savings
• Paid time off
• Paid holidays, including employee birthday
• Tuition reimbursement for further education, training, and professional development
• Free parking
• Grocery store