Customer Service Supervisor Job at WSSC Water
The
Customer Service Supervisor manages and evaluates the work performance of customer service staff and oversees the One-Stop Walk-in Office and call intake regarding general to complex billing inquiries, payment processing, account adjustments, and back-office activities.
Essential Functions
- Supervises employees including selecting or recommending selection, training, assigning and evaluating work, counseling, disciplining, and/or termination or recommending termination
- Prepares and presents employee monthly appraisals, mid-year and annual evaluations
Coaches, develops, and mentors staff and oversees group activities and productivity
Establishes work schedules, approves timecards, and maintains employee attendance and performance records for direct reports
Monitors and manages individual team performance, metrics, service levels, and quality to ensure customer satisfaction
Reviews work processes to ensure compliance with established procedures
Delegates work assignments, sets expectations, and monitors delegated activities
Utilizes and updates legacy mainframe and other database applications including MMIS, CSIS, PPIS, GIS, IssueTrakr, and Customer Connect to research, open, and close accounts and activities
Performs quality monitoring to determine quality and accuracy of service offered to customers
Analyzes, investigates, and resolves extremely complex customer account inquiries and challenges
Manages complex and escalated customer issues
Responds promptly and solicits customer feedback to improve the customer’s experience
Validates billing adjustments and service work orders initiated by staff for approval
Documents and modifies billing errors initiated by staff
Evaluates methods to improve the section’s efficiency and to provide a high level of customer service to external and internal customers
Functions as part of an overall team to drive customer satisfaction by conducting regular meetings with staff and informing staff of all changes, problems, and emergencies confronting the section’s operation and performance objectives
Assists with quality assurance, training, and workforce functions
Other Functions
- Supports the information technology team in the implementation and upgrade of all customer service technology
- Provides input and suggestions in support of continuous process improvement
Facilitates a good working relationship between customer service and other teams across the Commission in support of strategic priorities
Leads special projects and provides project reports as required
Gathers information from various sources, GIS and work order reports for monthly and annual reports
Manages overtime for budgetary measures
Acts as emergency service center (ESC) supervisor when needed
Performs other duties as assigned
Work Environment And Physical Demands
Work is performed in call center environment.
Required Knowledge, Skills, And Abilities
- Thorough knowledge of contact center concepts, practices, and business policies
- Strong knowledge of Microsoft Word, Outlook, Excel, and Power Point
Ability to gain strong knowledge of customer service information system (CSIS), maintenance management information system (MMIS), and permit processing information system, geographical informational system (GIS), and WSSC Water’s collection and distribution systems
Ability to plan and work well under pressure
Ability to handle multiple priorities and prioritize work to meet deadlines
Ability to exercise sound judgement and make decisions
Ability to provide leadership and execute problem solving techniques and make independent decisions
Ability to effectively coach, develop and supervise employees
Ability to work in a high-volume, fast-paced environment
Ability to effectively communicate with internal and external customers
Excellent interpersonal communication skills
Ability to communicate effectively both verbally and in writing
Good knowledge of standard office methods and practices
Good knowledge of correct English grammar and usage
Ability to gain knowledge of applicable federal, state and local laws, rules, and regulations
Ability to communicate clearly and effectively both verbally and in writing
Ability to read and interpret 200 foot sheets, construction plans and finals, and plumbing cards
Minimum Education, Experience Requirements
- Bachelor’s degree in business, communication or a related field
- 3+ years contact center experience addressing complex customer inquiries
- 1+ year of quality assurance responsibilities in a metric driven environment
OR
- High School diploma or equivalent
- 7+ years contact call center experience addressing complex customer inquiries
- 1+ year of quality assurance responsibilities in a metric driven environment
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