When engineers, owners or contractors face an HVAC challenge, we want them to think of Tom Barrow Co as their best resource their solution. Come join our team and make a difference! Learn more at www.tombarrow.com

Data Entry/ Admin Assistant - Accounting

Commercial HVAC material supplier in Atlanta, GA has an immediate opening for an estimator for a Data Entry/Admin Assistant for our Accounting Group. Our goal is to effectively promote sales of HVAC equipment in the commercial construction market and to deliver unparalleled service to our customers.

Hands-on training provided

ESSENTIAL FUNCTIONS

• Reviews invoices daily from multiple company branch locations for approval by supervisor and enter into the Syspro accounting software system.
• Performs data entry of invoices submitted by billing department, stamps invoices as entered and files in proper invoices file.
• Prepares and organizes the weekly check run for the Company. Preparation involves running the Payment Release schedule properly printing the checks and ensuring checks are matched to the invoices prior to review and signature.
• Filing of paid invoices in the proper vendor files.
• Receives and organizes statements from vendors; reviews vendor files for payment status of invoices listed as outstanding and follows up with vendors to request support or discuss any discrepancies.
• Takes phone calls from vendors in regard to invoice payment status and general A/P inquiries.
• Makes calls to vendors to clarify any questionable invoice items, calls department for proper information and/or data regarding invoice payments.
• Works closely with CFO, accounting manager, and accounting staff in the monthly review process to ensure accuracy in financial reporting.
• Performs other related tasks as may be assigned by the Supervisor.
• Data Entry:
  • Enter billing data located on vendor factory invoices per instructions from sales teams across multiple company branches
  • Process credit memos and adjustments per instructions from sales teams
• Review stock ticket report for errors prior to processing their billing
• Maintain log of invoice registers and distribution reports
• Answer questions from sales teams regarding billing
• Review paperwork as entered and check with sales teams for missing or incomplete information

Benefits Include:

• Competitive Salary with Profit Sharing Year-end Bonus
• Medical Insurance (effective start date), Health Savings Account (HSA) with Employer Contributions
• Dental, Group Life, Short-term & Long-term Disability Insurance
• Voluntary Insurance options: Supplemental Life, Accident, Critical Illness, Vision Insurance and Pre-paid Legal
• 401(k) Retirement Plan with Company Match (eligible on start date)
• Paid time off
• Opportunities for Growth

About TBCo:

Founded in 1955, Tom Barrow Company is a manufacturers representative of heating, ventilation and air-conditioning equipment. We are one of the largest organizations of its kind and a clear leader in our industry. Our corporate office and largest sales group is located in Atlanta, GA with nine additional branches located throughout the Southeast Birmingham, Jacksonville, Orlando, Tampa, Ft Myers, Pensacola, Savannah, Memphis and Nashville.

We base the success of our company, both past and future, on the quality of our services. We strive to meet the highest standards of personal and professional conduct. This core belief affects many parts of our work experience the way we meet our customers needs, how we uphold the reputation of our manufacturers and our company, and how we treat each other at work. Integrity is an essential part of all our activities and our 67-year reputation for fair and honest practices is one of our greatest assets. Visit us at www.tombarrow.com

Why work at TBCo?

It is a place where:

• Integrity is a cornerstone of how we do business
• Your unique talents and skills can make a difference
• You are part of a success-driven team
• You can realize your professional and personal goals
• You are treated with respect; where you are valued
• People join our team and stay

What types of people thrive at TBCo?

People who are:

• Passionate about serving customers (internal and external)
• Positive and energetic
• Dedicated to providing solutions
• Able to recognize and seize opportunities
• Success-driven

QUALIFICATIONS

• Preferred experience with a commercially known ERP system preferred. Company currently use Syspro
• Ability to perform tasks with reasonable speed and accuracy.
• Time management skills and ability to prioritize between multiple tasks based on importance.
• High school graduate or equivalent; accounting training/experience desirable.
• Pleasant telephone manner.
• Ability to show initiative and to follow through on unresolved issues.
• Self-motivated, team player with ability and the flexibility to perform a variety of tasks to support other areas of the Accounting Department as needed, especially at month-end.

Knowledge of:

• Principles and processes for providing customer and personal services.
• Administrative and clerical procedures and systems such as word processing, managing files and records.
• Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.