THE POSITION

POSITION RESPONSIBIILITIES

Duties and Functions:

· Manage the Business Administration Department, facilitating maximum productivity, high quality outputs, team coordination, and attention to PCA priorities.

· Direct PCA’s contract procurement process, including contract negotiations, contract development, and contract monitoring for compliance of both program funded and unit cost service contracts covering all agency services, as well as review and approval for new and/or expanded services.

· Manage certain agency wide contracts and Requests for Proposals (RFPs), and related project management functions.

· Work closely with the Legal Department regarding the development of agreement and amendment language and formats, including terms and conditions required by funders.

· Manage PCA’s non-service contract system including independent contractor agreements, employment agency agreements, college and university affiliation agreements, funding agreements, participation agreements, and other types of agreements that fall outside PCA’s service system.

· Directly oversee PCA’s insurance program, including broker relations and coverage recommendations, policy applications and negotiations, claims submissions, event coverage, and invoicing.

· Work closely with all PCA departments to ensure compliance of service providers with insurance requirements and support resolution of compliance issues.

· Provide leadership and direction regarding the establishment of policies, procedures, standards, and specifications relating to provider performance and service delivery, ensuring compliance with all applicable Federal, State and City program standards.

· Oversee the development, administration and monitoring of subcontracted services and the provision of technical assistance to service delivery agencies.

· Oversee provider relations, including provider recruitment, training, and technical assistance including utilization of PCA management information systems in the resolution of provider issues.

· Review provider reports, conduct detailed audits of providers, and ensure compliance with PCA’s performance standards, including issuing corrective action communications with deadlines to non-compliant providers.

· Prepare and manage the department’s fiscal year budget and any budget revisions according to PCA policies; monitor spending, assuring prudent and appropriate administration of the department budget.

· Develop and maintain ongoing working relationships with other PCA departments, the Pennsylvania Department of Aging, and the Pennsylvania Department of Human Services to facilitate effective communication regarding program compliance and problem resolution as required.

· Prepare various surveys, correspondence, informational reports and other writings as required by the State agencies and other organizations.

· Develop and deliver both formal and informal internal trainings (e.g., contract preparation, insurance).

· Other duties as assigned.

Supervises :

· Business Administration Supervisor

· Contract and Insurance Services Specialist

· Administrative Assistant

Customers :

· PCA staff

· Service providers

· PA Department of Aging and the PA Department of Human Services

· Public and consumers

PROFESSIONAL QUALIFICATIONS

Education and Experience:

· Master’s Degree in Social Work, Public Administration, Business Administration or a related field.

· Completion of Associate in General Insurance (AINS) coursework strongly preferred (e.g., Property and Casualty Liability Insurance, Commercial Insurance, etc.).

· At least seven (7) years of progressively responsible management experience at a supervisory level.

· Experience with program development and management, contract administration, insurance, budgeting, billing, and data analysis.

· Demonstrated ability to network and develop partnerships, both internal and external.

· Excellent verbal and written communication skills.

Professional Characteristics:

· Collaborative and inspiring work style with senior management and department staff.

· Strong interpersonal skills; able to relate well to staff, consumers, and representatives of outside agencies

· Strong organizational skills; able to work efficiently and effectively

· Able to work effectively under pressure, meeting deadlines and producing results

· Action oriented and self-directed; able to take initiative to present unsolicited options, suggestions, and opinions

· Flexible and responsive to changing circumstances

COMPENSATION

This is a remote and in-person, full-time, exempt position located at the Philadelphia Corporation for Aging office at 642 N. Board Street, Philadelphia , PA 19130. Work responsibilities will occur largely during weekdays; however, some evening and weekend hours will be required in order to attend events and meetings Partial remote work (work from home) is permitted and expected.

S alary Range: $88,000 – $102,000 depending on skills and experience. [Grade Level 12] Benefits: medical, prescription drug, vision, and dental coverage; flexible spending plan (health and dependent care); EAP, life insurance, short- and long-term disability insurance, pre-tax commuting and parking benefits; 403(b) retirement plan with employer contributions and optional employee pre-tax contributions. Annual paid time off includes 13 holidays, 10 sick days, 2 personal days, and 2-5 weeks of vacation depending on tenure.

All offers of employment are subject to and contingent upon satisfactory completion of background checks as determined by PCA.

TO APPLY

PCA has retained Dunleavy & Associates as their partner for this search. In order to be considered, please submit your resume or CV via the following LINK .

EEO/AAP Statement

Philadelphia Corporation for Aging provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, and any other characteristic protected by federal, state, or local laws.