CSG Consultants is an established and thriving, employee-owned municipal services consulting firm with offices throughout California. CSG performs work solely for public agencies, eliminating the potential for conflicts of interest between developers and agencies. Our clients trust us to bring together the best people, ideas, technical expertise, and solutions to our Planning and Environmental work, including staff augmentation/project management, environmental and sustainability programs. Here you will have freedom to grow in a company of opportunity, which prioritizes professional partnerships.

We are currently hiring for a Document/Publications Specialist who will support the CSG Planning and Environmental Services team. This is a new role that will ensure our productivity, growth, and success. In this role, you will help establish our administrative systems that are essential to our Service Line and will proactively assist and support deliverables that are going to our clients. The ideal candidate is a self-starter with strong verbal and written communications skills, proven experience in clerical support efforts, experienced with document production, editing, and strong time management and organizational skills. The responsibilities will include proposal development and management of related marketing content.

RESPONSIBILITIES

• Perform document assembly, editing, formatting, reviews, production, and project related administrative support, including creating documents and correspondence, preparing technical reports, maintaining, and updating files, and updates to database systems.
• General administrative support for the Planning Practice, including file management, project assistance, mailings, and related day to day operations.
• E-filing, record keeping, coordination and support assistance.
• Compile and assemble reports, coordinate production jobs, printing and binding, CD’s, and overall publication management.
• Contribute proactively and constructively to address basic team needs and work collaboratively as part of the team.
• Work under direction to help managers and staff deliver publications for planning and environmental consulting projects and services.
• Efficiently assist the proposal development process, from RFP receipt to proposal creation and delivery, against deadlines and with minimal supervision.
• Review and interpret requests for proposals (RFP’s) to identify required content and strategic messages.
• Perform other duties as required.

QUALIFICATIONS

• 8+ years of experience as an administrative assistant, document manager, and/or business development coordinator.
• Advanced level proficiency is required in Microsoft Office applications (Word, Excel, Outlook, SharePoint, and PowerPoint).
• Proficiency and experience specifically with Microsoft Word, including formatting documents and advanced understanding of styles functions, hyperlinks, pdf’s, etc.
• Strong proofreading, formatting, and editing skills.
• Growth mindset and proactive problem-solving skills.
• Excellent interpersonal and communication skills including active listening, tact and diplomacy, professionalism, and ability to provide outstanding customer service to clients. Works well with others and brings collaborative solutions and ideas.
• Excellent communication skills both written and verbal.
• Ability to edit documents, write reports and/or business correspondence.
• Ability to effectively present information and assist in responding to questions from groups of managers, customers, other teammates.
• Experience with InDesign is a plus.
• Experience with Microsoft Teams, Zoom and other video conferencing tools.
• Ability to multi-task, organize, and prioritize work in a fast-paced environment.
• Associates or bachelor’s degree preferred.
• Good attendance is a must.

WORKING CONDITIONS

• General office environment, with the opportunity for a hybrid schedule from home as well.
• Ability to work independently and in a team environment.
• Capacity to work in a very fast-paced and demanding work environment that includes critical deadlines and multiple projects.
• Ability to manage multiple priorities simultaneously.
• Ability to be flexible and overcome obstacles to complete tasks.
• May require working in sitting position with computer for extended periods.

ABOUT CSG

Work Environment: We strive to offer the flexibility you need to do your best work, with hybrid work options when available. Whether you are working from a CSG office, remote location or at a client site, you will be working in a dynamic environment, where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity, and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work, using your unique talents, backgrounds, and experience to create positive outcomes for our clients.

Career Growth: We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization, you can make a lasting impact on projects you work on, the teams and committees you join as a part of our business practices.

Pay and Benefits: We offer competitive pay and benefits, well-being programs to support you and your family, and development resources you need to advance your career. When you join us, you will connect and collaborate with a 300+ network of experts: community planners, environmental specialists, civil and structural engineers, building and safety experts, fire prevention and construction managers – leading the change to a more sustainable and equitable future.

Compensation: The pay rate for this role is $31.00 – $46.00 per hour.

As an Equal Opportunity Employer, we believe in each person’s potential, and we will help you reach yours!

Job Type: Full-time

Pay: $31.00 - $46.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Orange, CA 92868: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Required)

Experience:

• Microsoft Office: 8 years (Required)
• Report writing: 8 years (Preferred)
• Administrative/Marketing: 8 years (Required)

Work Location: Hybrid remote in Orange, CA 92868

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